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File #: 2020-670    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 9/21/2020 In control: City Council
On agenda: 2/2/2021 Final action:
Title: CONSIDER THE ADOPTION OF RESOLUTION NO. 20-151 AUTHORIZING THE DESTRUCTION OF SPECIFIED RECORDS WITHIN THE CITY'S INTERNAL DEPARTMENTS (CITY COUNCIL)
Sponsors: City Council, Ken McKay
Attachments: 1. Exhibit 1 - CA Government Code Section 34090, 2. Exhibit 2 - SMP 3.33.1 Records destruction 7-1-80, 3. Exhibit 3 - Form 11113 Records Destruction Authorization, 4. Exhibit 4 - Inventory List of Records for Destruction, 5. Exhibit 5 - Reso. No. 20-151
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, February 02, 2021
Consent


SUBJECT:
Title
CONSIDER THE ADOPTION OF RESOLUTION NO. 20-151 AUTHORIZING THE DESTRUCTION OF SPECIFIED RECORDS WITHIN THE CITY'S INTERNAL DEPARTMENTS (CITY COUNCIL)

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I. SUMMARY

The City of Carson's Public Safety Division and Community Services Department are seeking City Council's authorization to destroy specified records in accordance with Resolution No. 20-151. Records for destruction include those concerning building, housing, municipal code violations, public nuisance, vehicle abatement, citations, CHP 180s-General files, agendas, correspondences, and memos, dating back to 1975 with the most current of these records being dated 2018. Staff has reviewed the records in collaboration with the City Attorney's office and the records to be destroyed have been determined to be of no public use, historical or legal value.


II. RECOMMENDATION
Recommendation


TAKE the following actions:

WAIVE further reading and ADOPT Resolution No. 20-151, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF SPECIFIED CITY RECORDS WITHIN THE CITY'S INTERNAL DEPARTMENTS."


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III. ALTERNATIVES


TAKE another action the City Council deems appropriate.


IV. BACKGROUND

The California Government Code Section 34090 et seq. (Exhibit No. 1) provides the authority for record destruction. The City's Standard Management Procedure (SMP) No. 3.33.1, Records Destruction (Exhibit No. 2) establishes the procedure and assigns responsibilities to assure records destruction is properly reviewed, authorized and documented. Staff, with the assistance of the City Attorney's office has reviewed and identified the attached Records Destruction Lists (Exhibit No. 4). These records have been determined to be of no public use, historical or legal value and are therefore being proposed to be destroyed with no need for microfilming. The City Manager has approved the proposed...

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