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File #: 2019-1095    Version: 1 Name:
Type: Discussion Status: Agenda Ready
File created: 11/27/2019 In control: City Council
On agenda: 5/19/2020 Final action:
Title: FISCAL YEAR 2020-2021 ANNUAL BUDGET WORKSHOP #3 (CITY COUNCIL).
Attachments: 1. Vacant Positions by Department, 2. Human Resources Budget Issue Paper, 3. Special Events Fiscal Year 2020-2021 Budget, 4. Fiscal Year 2020-2021 Capital Improvement Projects, 5. Information Technology FY 20-21 Budget Issue Paper, 6. City Clerk's Office FY 20-21 Budget Issue Paper
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, May 19, 2020
Discussion


SUBJECT:
Title
FISCAL YEAR 2020-2021 ANNUAL BUDGET WORKSHOP #3 (CITY COUNCIL).

Body
I. SUMMARY

This is the 3rd and final budget workshops before considering adoption of the Fiscal Year 2020-2021 budget in June 16, 2020. Due to the Coronavirus pandemic and the City Council's declared emergency on March 17th, the General Fund projection has changed compared to the information provided to City Council during budget workshop #1. One purpose of tonight's workshop is to finalize direction from City Council on the proposals that would change the current budget structure.
Finance staff is assuming disruption to the City's revenue forecast through the second quarter of Fiscal Year 2020-2021 at least, with projected Fiscal Year-2021 revenues of $81.6. This is $5.3 million (or 6%) below last year's forecast. Staff was able to realize about $4 million in budget reduction and propose closing that deficit with one-time funds in the amount of $3.3 million from the City's reserves.

II. RECOMMENDATION
Recommendation

1. Cancel the City's large scale Special Events through the end of December, 2020.
2. Suspend City programs that were previously cost neutral that may become financially unfeasible because of size restrictions.
3. Provide a limited hiring freeze to help reduce the Fiscal Year 2020-2021 personnel budget.
4. PROVIDE additional direction to staff regarding the draft Fiscal Year 2020-2021 budget.


Body
III. ALTERNATIVES

TAKE another action deemed appropriate by City Council.

IV. BACKGROUND

The City Council has held FY18-19 budget workshops on March 17th and April 21st. This is the 3rd budget workshop.
Personnel Budget:
To help reduce the General Fund budget deficit, a limited hiring freeze that lasts for a specified period or simply extends the time a position is vacant will provide the City with immediate financial relief. The total vacant positions stand at 34 positions with an estim...

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