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File #: 2020-115    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 2/20/2020 In control: City Council
On agenda: 3/4/2020 Final action:
Title: CONSIDER APPROVING A COOPERATIVE PURCHASING AGREEMENT WITH STAPLES ADVANTAGE FOR OFFICE EQUIPMENT, WORKPLACE-RELATED SUPPLIES AND JANITORIAL PRODUCTS IN AN AMOUNT NOT TO EXCEED $200,000.00 (CITY COUNCIL)
Attachments: 1. Exhibit 1 NJPA Contract Acceptance Award, 2. Exhibit 2 NJPA RFP #010615, 3. Exhibit 3 Sourcewell letter of agreement to extend contract
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Wednesday, March 04, 2020
Consent


SUBJECT:
Title
CONSIDER APPROVING A COOPERATIVE PURCHASING AGREEMENT WITH STAPLES ADVANTAGE FOR OFFICE EQUIPMENT, WORKPLACE-RELATED SUPPLIES AND JANITORIAL PRODUCTS IN AN AMOUNT NOT TO EXCEED $200,000.00 (CITY COUNCIL)

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I. SUMMARY

The City of Carson has been utilizing a term purchase order contract with Staples Advantage for the purchase of office equipment and janitorial supplies, since February 2002. The current term purchase order with Staples Advantage (Staples) will expire on June 30, 2020. Staff is recommending the award of a new purchase contract to Staples Advantage for this fiscal year, pursuant to the cooperative agreement between Staples and Sourcewell. The total contract amount is for the entirety of the fiscal year; however, since the cost of this purchase contract exceeds the City Manager's authority, the City Council is requested to approve the award for this fiscal year. Around July 1, 2020, staff will return for approval of additional fiscal years, either upon renewal of the Cooperative Agreement by Sourcewell or with another cooperative agreement.


II. RECOMMENDATION
Recommendation

TAKE the following action:
1. WAIVE the formal bidding procedures as defined by the Carson Municipal Code, Section 2610, as allowed by Section 2611 (g).
2. AUTHORIZE the City of Carson to utilize a Cooperative Purchasing Agency, Sourcewell, formerly National Joint Power Alliance (NJPA) as allowed by Section 2611 (g) and issue a purchase orders no greater than the amount of $200,000.
3. APPROVE the award of purchase contract for office supplies to Staples Advantage for one year beginning July 1, 2019 through June 30, 2020, for an amount not to exceed $200,000.00 per Fiscal Year.


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III. ALTERNATIVES


TAKE any other action the City Council deems appropriate.


IV. BACKGROUND

Since February 2002, Staples Advantage has been the City of Carson's primary office equipment vendor and...

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