Report to Mayor and City Council
Tuesday, April 04, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVING AN INCREASE IN THE NOT-TO-EXCEED PURCHASING LIMIT PURSUANT TO THE COOPERATIVE PURCHASING AGREEMENT WITH AMAZON BUSINESS FROM THE PREVIOUSLY-APPROVED LIMIT OF $40,000 PER FISCAL YEAR TO A NEW LIMIT OF $100,000 PER FISCAL YEAR (CITY COUNCIL)
Body
I. SUMMARY
Municipalities use competitively solicited Cooperative Purchasing Agreements by other government jurisdictions or public agencies to maximize cost savings and efficiently use staff resources when purchasing goods and services. Omnia Partners, Public Sector ("Omnia Partners") partnered with the State of Utah in 2020 to award Contract No. MA3457 (Exhibit No. 2) to Amazon Business for purchasing of online marketplace services and easy-access to business-relevant products, supplies, and products, and to make it a cooperative contract available to public agencies nationally through Omnia Partners' cooperative purchasing program.
Pursuant to a Council approval in February of 2021 based on Contract No. MA3457 and the cooperative purchasing exemption from the City's bidding requirements (CMC 2611(g)), staff is authorized to purchase goods from Amazon Business up to a total cost limit of $40,000 per fiscal year. As the limit has been reached for this fiscal year, staff is recommending that the City Council approve a $60,000 increase in the limit, up to $100,000 per fiscal year. This action will allow staff to continue to purchase items from Amazon Business for the remainder of Fiscal Year 2022/23, and at the higher limit through May 25, 2025.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE the formal bidding procedures as defined by Carson Municipal Code (CMC) Section 2610, as allowed by CMC Section 2611(g) (cooperative purchasing).
2. AUTHORIZE the City to make purchases of materials, supplies and equipment from Amazon Business in a cumulative amount not to exceed $100,000 per fiscal yea...
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