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File #: 2022-091    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 2/3/2022 In control: Carson Reclamation Authority
On agenda: 2/7/2022 Final action:
Title: PRESENTATION OF ANNOTATED OPERATION AND MAINTENANCE INVOICE (FROM RE|SOLUTIONS, LLC) TO DESCRIBE TYPICAL MONTHLY CHARGES
Attachments: 1. 2022.01#53-Annotated First Page
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Carson Reclamation Authority
Monday, February 07, 2022
Consent


SUBJECT:
Title
PRESENTATION OF ANNOTATED OPERATION AND MAINTENANCE INVOICE (FROM RE|SOLUTIONS, LLC) TO DESCRIBE TYPICAL MONTHLY CHARGES

Body
I. SUMMARY

At the January 3, 2022 meeting, the CRA Board requested more detailed information about the costs the CRA pays each month that show up on both the resolution approving claims and demands (from Finance) and the Treasurer's Report. To provide more granular detail, staff offered to take the most recent invoice from RE|Solutions, LLC (RES) and provide descriptions of each of the line-item categories so that the Board could see what the CRA pays in a typical month. The bill from RES for O&M is the largest bill the CRA pays each month.

II. RECOMMENDATION
Recommendation

RECEIVE and FILE.


Body
III. ALTERNATIVES

TAKE another action the Board deems appropriate.

IV. BACKGROUND

The document provided for review is the cover page of the invoice submitted monthly to the CRA by RES. Each month there is dozens- to hundreds of pages of backup documentation submitted with each invoice.
Some of the line items related specifically to site control and general office functions: the trailer rental, porta-potties, telecommunications, trash and janitorial services, temporary power, and site security (24/7).
The second type of expenditures are the environmental systems (WSP), landscaping, and stormwater management including the firms doing the physical work (Mayfield) and quality control and reporting (Michael Baker).
The third category is the administration of the work itself, including the Bill.com system for invoice and backup management, Labor Compliance Management for prevailing wage compliance, and RES' services fee. RES is actually paid from a separate hourly fee invoice. The calculation of the "services fee" is a provision of their Development Management Agreement (DMA) and is calculated here but not paid in lieu of the alternative ar...

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