Report to Carson Reclamation Authority
Monday, February 07, 2022
Consent
SUBJECT:
Title
PRESENTATION OF ANNOTATED OPERATION AND MAINTENANCE INVOICE (FROM RE|SOLUTIONS, LLC) TO DESCRIBE TYPICAL MONTHLY CHARGES
Body
I. SUMMARY
At the January 3, 2022 meeting, the CRA Board requested more detailed information about the costs the CRA pays each month that show up on both the resolution approving claims and demands (from Finance) and the Treasurer’s Report. To provide more granular detail, staff offered to take the most recent invoice from RE|Solutions, LLC (RES) and provide descriptions of each of the line-item categories so that the Board could see what the CRA pays in a typical month. The bill from RES for O&M is the largest bill the CRA pays each month.
II. RECOMMENDATION
Recommendation
RECEIVE and FILE.
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III. ALTERNATIVES
TAKE another action the Board deems appropriate.
IV. BACKGROUND
The document provided for review is the cover page of the invoice submitted monthly to the CRA by RES. Each month there is dozens- to hundreds of pages of backup documentation submitted with each invoice.
Some of the line items related specifically to site control and general office functions: the trailer rental, porta-potties, telecommunications, trash and janitorial services, temporary power, and site security (24/7).
The second type of expenditures are the environmental systems (WSP), landscaping, and stormwater management including the firms doing the physical work (Mayfield) and quality control and reporting (Michael Baker).
The third category is the administration of the work itself, including the Bill.com system for invoice and backup management, Labor Compliance Management for prevailing wage compliance, and RES’ services fee. RES is actually paid from a separate hourly fee invoice. The calculation of the “services fee” is a provision of their Development Management Agreement (DMA) and is calculated here but not paid in lieu of the alternative arrangement. The DMA is being renegotiated in light of the changes to the overall scope of the project. The vendors on this invoice are:
1. Bill.com -- Online invoice and backup material management
2. Labor Compliance Management -- Prevailing wage compliance for contractors
3. AT&T -- WiFi for work site
4. Mayfield -- Landscape maintenance/SWPPP (stormwater) compliance
5. Michael Baker -- SWPPP administration (QSP)
6. Mobile Modular -- Rental of modular trailers
7. National Construction Rentals -- Onsite porta potties (shows 2 months)
8. Power Plus -- Temporary power (meter, poles, wire, cord)
9. Securitas -- Onsite 24/7 security
10. Vonage - Onsite telephone
11. Waste Resources -- Onsite trash (offices, bins)
12. Western Building Maintenance -- Janitorial
13. WSP - O&M contractor
14. RE | Solutions, LLC -- Accrual of 5% "Services Fee." Not paid (deducted from invoice total) under current contracting arrangement
V. FISCAL IMPACT
This is only reporting on already-approved transactions and there is not fiscal impact from this action.
VI. EXHIBITS
1. Annotated Invoice from RES.(pg.4)
Prepared by: John S. Raymond