Report to Mayor and City Council
Tuesday, March 02, 2021
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF CONTRACT SERVICES AGREEMENT WITH MEDIASTAR, INC. FOR AUDIO VIDEO (A/V) SERVICES FOR THE CITY COUNCIL CHAMBERS (CITY COUNCIL)
Body
I. SUMMARY
It is critical that the audio/video services in the City Council Chambers function smoothly during live City Council meetings and any other live broadcasted City meetings as well as deliver high quality content to the public access channel, social media, and Internet. Staff is seeking the City Council's approval to have Mediastar Inc. provide onsite operational, maintenance, and on-call support services for a two (2) year period starting April 1, 2021. Staff is also asking for additional funds to have consultant provide on-call services for remote support of the City's AV services for all broadcasted City meetings (if needed) and to address unforeseen repair issues that may be encountered during the contract period.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE the bidding requirements of the Carson Municipal Code (CMC) pursuant to CMC Section 2611(e) ("Sole Source Purchasing"); and
2. APPROVE Contract Services Agreement with Mediastar, Inc. and
3. AUTHORIZE the Mayor to execute the same upon approval as to form by the City Attorney.
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III. ALTERNATIVES
If the City Council does not approve the Mediastar Inc. contract, for the reasons provided in this staff report, it would leave the City vulnerable to potential lengthy delays during live public meetings caused by unforeseen equipment breakdowns.
IV. BACKGROUND
There have been significant upgrades this past year to the multimedia audio/video equipment in the City Council Chambers that allow for the broadcasting of City Council meetings and other City events on the local cable stations, social media, and internet. These meetings are a critical tool for the City to communicate with its residents, particularly du...
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