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File #: 2020-855    Version: 2 Name:
Type: Consent Status: Agenda Ready
File created: 12/9/2020 In control: City Council
On agenda: 12/15/2020 Final action:
Title: CONSIDER APPROVAL OF SOFTWARE LICENSE AGREEMENT WITH DOCUSIGN INC. FOR PURCHASE OF DOCUSIGN ESIGNATURE SOFTWARE (CITY COUNCIL)
Attachments: 1. Docusign Corp Software License Agreement, 2. Docusign Quote
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, June 16, 2020
Consent


SUBJECT:
Title
CONSIDER APPROVAL OF SOFTWARE LICENSE AGREEMENT WITH DOCUSIGN INC. FOR PURCHASE OF DOCUSIGN ESIGNATURE SOFTWARE (CITY COUNCIL)
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I. SUMMARY

Staff is seeking approval to purchase an eSignature software as directed by the Disaster Council. The eSignature software will be utilized for conformance of all official City documents (i.e., contracts, resolutions, and ordinances) that were approved only during the local emergency. Staff initiated negotiations with DocuSign, a leading eSignature company that offers a software allowing signatories to send and sign agreements securely from virtually any device. The cost for the software, annual maintenance and support agreement does not exceed the City Manager signing authority. However, since the agreement is not written in the standard City Attorney contract form, City Council approval is being sought.

II. RECOMMENDATION
Recommendation

TAKE the following actions:

1. APPROVE the attached Software License Agreement with DocuSign for purchase of the DocuSign eSignature Software for $3,122.00 (Exhibit No. 1); and

2. AUTHORIZE the Mayor to execute the Agreement upon approval as to form by the City Attorney.


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III. ALTERNATIVES

TAKE any other action the Council deems appropriate.

IV. BACKGROUND

On April 6, 2020, the Disaster Council authorized use of eSignatures for all official city documents that are approved during the local state of emergency. This software permits signatories to send, sign and route official documents electronically from virtually any device. With essential employees working from home, this software eliminates staff having to come into City Hall to sign official documents.

During the Disaster Council meeting, the City Attorney brought up the need for a secure software that will protect the integrity of the signatory signatures and official documents. To that end, the City initiated an agreement with on...

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