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File #: 2020-778    Version: 1 Name:
Type: Discussion Status: Agenda Ready
File created: 11/8/2020 In control: City Council
On agenda: 11/17/2020 Final action:
Title: CONSIDER APPROVAL OF A DESIGN-BUILD AGREEMENT BETWEEN TRANE U.S. INC. AND THE CITY OF CARSON CONCERNING NEW AIR FILTRATION AND HVAC SYSTEMS AT CITY HALL AND THE COMMUNITY CENTER IN RESPONSE TO EMERGENCY ACTION AUTHORIZED DURING THE AUGUST 4, 2020 CITY COUNCIL MEETING (CITY COUNCIL)
Attachments: 1. Exhibit No. 1 - MOU.pdf, 2. Exhibit No. 2 - Design-Build Agreement.pdf
Report to Mayor and City Council
Tuesday, November 17, 2020
Discussion


SUBJECT:
Title
CONSIDER APPROVAL OF A DESIGN-BUILD AGREEMENT BETWEEN TRANE U.S. INC. AND THE CITY OF CARSON CONCERNING NEW AIR FILTRATION AND HVAC SYSTEMS AT CITY HALL AND THE COMMUNITY CENTER IN RESPONSE TO EMERGENCY ACTION AUTHORIZED DURING THE AUGUST 4, 2020 CITY COUNCIL MEETING (CITY COUNCIL)

Body
I. SUMMARY

On July 21, 2020, the City Council supported staff's use of emergency procedures to address the indoor air quality, specifically the heating, ventilation, and air conditioning (HVAC) systems within City facilities. Staff identified Trane Technologies (Trane) as a potential vendor because of the prior role it played in analyzing the HVAC systems at City Hall and at the Community Center during the California Energy Commission (CEC) grant application process of a prior project.
On August 4, 2020, the City Council approved a Memorandum of Understanding (MOU) with Trane authorizing it to spend a considerable amount of resources to work with City staff to refine the HVAC scope of work at City Hall and at the Community Center, prepare 30% design plans and provide a fixed-fee price for construction (Exhibit No. 1). The cost associated with this initial effort is valued at $100,000, however, if this design build agreement is approved this cost will be included and no payment on the MOU is owed. If the City chooses not to move forward with the project, $100,000 would be owed to the contractor per the MOU.
The partial design plans and scope of work have been prepared and submitted for review and continued refinement. The scope of work, cost, and schedule has been reviewed by staff and are considered reasonable given the complexity and urgency of the work.
Staff is requesting City Council to approve a Design-Build Agreement with Trane for new air filtration and HVAC system replacements at City Hall and the Community Center in the amount of $5,822,925.00. This includes the base cost of $5...

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