Report to Mayor and City Council
Tuesday, August 18, 2020
Consent
SUBJECT:
Title
CONSIDER APPROVING A COOPERATIVE PURCHASING AGREEMENT WITH STAPLES ADVANTAGE FOR OFFICE EQUIPMENT, WORKPLACE-RELATED SUPPLIES AND JANITORIAL PRODUCTS IN NOT TO EXCEED AMOUNT OF $200,000 PER YEAR (CITY COUNCIL)
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I. SUMMARY
City department's use competitively solicited cooperative agreements by other government jurisdictions or public agencies to maximize cost savings and efficiently use staff resources when purchasing goods and services. Sourcewell, a State of Minnesota local government agency, awarded two contracts to Staples LLC: Contract No. 012320-SCC for office supplies; Contract No. 110415-SCC for janitorial supplies and related custodial products. These two contracts are available to the City of Carson to be used as cooperative purchasing agreements. Staples Contract & Commercial LLC provides office equipment, supplies and custodial products required by our City departments. Staff is recommending approving the use of Sourcewell's cooperative purchasing agreements with Staples LLC for an amount not to exceed $200,000 per fiscal year.
II. RECOMMENDATION
Recommendation
TAKE the following action:
1. WAIVE the formal bidding procedures as defined by the Carson Municipal Code, Section 2610, as allowed by Section 2611 (g).
2. AUTHORIZE the City of Carson to utilize a Cooperative Purchasing Agency, Sourcewell, as allowed by Section 2611 (g) and issue purchase orders for an amount not-to-exceed $200,000.
3. APPROVE the award of term purchase order contract for office and janitorial supplies to Staples for the period beginning August 18, 2020 to April 06, 2025, for not-to-exceed amount of $200,000 per fiscal year.
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III. ALTERNATIVES
TAKE any other action the City Council deems appropriate.
IV. BACKGROUND
Staples Contract & Commercial LLC has been the City of Carson's primary vendor for office equipment, office supplies and custodial products on an as-needed b...
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