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File #: 2020-269    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 4/27/2020 In control: City Council
On agenda: 5/5/2020 Final action:
Title: APPROVE CONTRACT AMENDMENT NO. 3 WITH VOYA RETIREMENT INSURANCE AND ANNUITY COMPANY AND VOYA FINANCIAL PARTNERS, LLC (CITY COUNCIL)
Attachments: 1. Exhibit 1 - City of Carson Deferred Compensation Program Administrative Services Agreement with Voya Retirement Insurance and Annuity Company and Voya Financial Partners, LLC., 2. Exhibit 2 - Amendment No. 1 to the City of Carson Deferred Compensation Program Administrative Services Agreement Between the City of Carson and VOYA, 3. Exhibit 3 - Amendment No. 2 to the City of Carson Deferred Compensation Program Administrative Services Agreement Between the City of Carson and VOYA, 4. Exhibit 4 - Amendment No. 3 to the City of Carson Deferred Compensation Program Administrative Services Agreement Between the City of Carson and VOYA
Report to Mayor and City Council
Tuesday, May 05, 2020
Consent


SUBJECT:
Title
APPROVE CONTRACT AMENDMENT NO. 3 WITH VOYA RETIREMENT INSURANCE AND ANNUITY COMPANY AND VOYA FINANCIAL PARTNERS, LLC (CITY COUNCIL)

Body
I. SUMMARY

On May 1, 2015, the City of Carson entered into the City of Carson Deferred Compensation Program Administrative Services Agreement ("Agreement") with Voya Retirement Insurance and Annuity Company and Voya Financial Partners, LLC to make improvements to the City of Carson's Deferred Compensation Plan and City of Carson 401(a) Retirement Plan, Voya Plan Numbers 666972 and 666973. On December 15, 2015, the Agreement was first amended to correct certain errors with the Expense Account for Services Account. On December 3, 2019, the Agreement was further amended to reduce the administrative fee. The proposed amendment will now incorporate certain tax and distribution provisions required pursuant to the Coronavirus Aid, Relief, and Economic Security Act, or CARES Act (the "Act").



II. RECOMMENDATION
Recommendation

WAIVE further reading and APPROVE THE VOYA ADMINISTRATIVE SERVICES CONTRACT AMENDMENT NO. 3 WITH VOYA RETIREMENT INSURANCE AND ANNUITY COMPANY AND VOYA FINANCIAL PARTNERS, LLC."; AND
AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT UPON APPROVAL AS TO FORM BY THE CITY ATTORNEY.



Body
III. ALTERNATIVES


Take any other action deemed appropriate.



IV. BACKGROUND


On May 1, 2015, the City entered into the City of Carson Deferred Compensation Program Administrative Services Agreement with Voya Retirement Insurance and Annuity Company and Voya Financial Partners, LLC to make improvements to the City of Carson's Deferred Compensation Plan (Exhibit 1). The Agreement contains a section for Reimbursement of Plan Expenses to be withdrawn from the Expense Account for Services of Expenditures ("EASE Account"). The EASE Account is an expense account to be used to defray the reasonable expense of administering this Plan.

On December 1...

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