Report to Mayor and City Council
Tuesday, September 06, 2016
Consent
SUBJECT:
Title
CONSIDER AN AWARD FOR MAINTENANCE AND HARDWARE SUPPORT CONTRACT FOR TWO HEWLETT-PACKARD (HP) SERVERS TO ABTECH TECHNOLOGIES (CITY COUNCIL)
Body
I. SUMMARY
On May 19, 2016, the Purchasing Division released an RFP (No. P16-03) for Maintenance and Hardware Support for the Hewlett-Packard (HP) servers and its peripherals. Since the cost of this maintenance and support exceeds the amount that the City Manager may approve, the City Council is being asked to approve the award of service contract.
II. RECOMMENDATION
Recommendation
AWARD a one-year agreement for the maintenance, repair and hardware support of two HP Servers and its peripherals for the period of September 6, 2016 through September 5, 2017, in an amount no-to-exceed $25,212.00, to Abtech Technologies, in a form to be approved by the City Attorney.
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III. ALTERNATIVES
NONE
IV. BACKGROUND
The Purchasing Division released an RFP (No. P16-03) for the Maintenance and Hardware Support for the Hewlett-Packard (HP) servers and its peripherals on May 19, 2016. These HP servers support our current Mission Critical financial system - Integrated Financial and Administrative Solution (IFAS7i) - from SunGard Public Sector. Since the cost of this maintenance and support exceeds the amount that the City Manager may approve, the City Council is being asked to approve the award of service contract.
V. FISCAL IMPACT
Funds have been budged for these items in FY 2016/17 in - General Fund - City Manager - Information Technology Operations - Professional Services, account number 01-50-615-003-6004. The available balance of the account is approximately $204,442.10.
VI. EXHIBITS
1. RFP No. P16-03 Bid Sheet. (pg. 3)
2. Abtech Technologies Bid Response. (pgs. 4 - 9)
3. GHA Technologies Bid Response. (pgs. 10 - 21)
4. Abtech Technologies Contract. (pgs. 22 - 43)
1.
Prepared by: Robert Eggleston, Information Technology M...
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