File #: 2016-854    Version: 1 Name: HP Server Maintenance
Type: Consent Status: Agenda Ready
File created: 7/20/2016 In control: City Council
On agenda: 9/6/2016 Final action:
Title: CONSIDER AN AWARD FOR MAINTENANCE AND HARDWARE SUPPORT CONTRACT FOR TWO HEWLETT-PACKARD (HP) SERVERS TO ABTECH TECHNOLOGIES (CITY COUNCIL)
Attachments: 1. Exhibit No. 1 - RFP No. P16-03 Bid Sheet, 2. Exhibit No. 2 - Abtech Tech. Bid Response, 3. Exhibit No. 3 - GHA Tech. Bid Response, 4. Exhibit No. 4 - Abtech Contract
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council

Tuesday, September 06, 2016

Consent

 

 

SUBJECT:                     

Title

CONSIDER AN AWARD FOR MAINTENANCE AND HARDWARE SUPPORT CONTRACT FOR TWO HEWLETT-PACKARD (HP) SERVERS TO ABTECH TECHNOLOGIES (CITY COUNCIL)

 

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I.                     SUMMARY

On May 19, 2016, the Purchasing Division released an RFP (No. P16-03) for Maintenance and Hardware Support for the Hewlett-Packard (HP) servers and its peripherals. Since the cost of this maintenance and support exceeds the amount that the City Manager may approve, the City Council is being asked to approve the award of service contract.

 

II.                     RECOMMENDATION

Recommendation

AWARD a one-year agreement for the maintenance, repair and hardware support of two HP Servers and its peripherals for the period of September 6, 2016 through September 5, 2017, in an amount no-to-exceed $25,212.00, to Abtech Technologies, in a form to be approved by the City Attorney.

 

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III.                     ALTERNATIVES

NONE

 

IV.                     BACKGROUND

The Purchasing Division released an RFP (No. P16-03) for the Maintenance and Hardware Support for the Hewlett-Packard (HP) servers and its peripherals on May 19, 2016. These HP servers support our current Mission Critical financial system - Integrated Financial and Administrative Solution (IFAS7i) - from SunGard Public Sector. Since the cost of this maintenance and support exceeds the amount that the City Manager may approve, the City Council is being asked to approve the award of service contract.

 

V.                     FISCAL IMPACT

Funds have been budged for these items in FY 2016/17 in - General Fund - City Manager - Information Technology Operations - Professional Services, account number 01-50-615-003-6004.  The available balance of the account is approximately $204,442.10.

 

VI.                     EXHIBITS

1.                     RFP No. P16-03 Bid Sheet. (pg. 3)

2.                     Abtech Technologies Bid Response. (pgs. 4 - 9)

3.                     GHA Technologies Bid Response. (pgs. 10 - 21)

4.                     Abtech Technologies Contract. (pgs. 22 - 43)

1.                     

Prepared by:  Robert Eggleston, Information Technology Manager