Report to Mayor and City Council
Tuesday, August 03, 2021
Consent
SUBJECT:
Title
CONSIDER AWARDING A CONTRACT SERVICES AGREEMENT AND A PURCHASE AGREEMENT WITH MEDIASTAR INC. TO COMPLETE THE LIGHTING AND AUDIO VISUAL EQUIPMENT UPGRADES AT THE JUANITA MILLENDER-MCDONALD COMMUNITY CENTER (CITY COUNCIL)
Body
I. SUMMARY
The Juanita Millender-McDonald Community Center has not had its lighting and audio-visual equipment brought up to industry standard since the current equipment was installed in both the Carson-Dominguez Room and Main Halls more than a decade ago. To respond to this deficiency and to provide a secondary site with the necessary technology for City Council and Commission meetings that exceed the capacity of the City Council Chambers (because of distancing protocols), the Community Services Department released a Request for Proposals (RFP) for Lighting and Audio-Visual equipment upgrades on April 29, 2021. Two firms submitted proposals. After reviewing and evaluating the submissions, Mediastar Inc. was selected by staff as the recommended firm based on the complete responsiveness to the RFP's requirements and experience with similar projects of this nature. The other firm's proposal was determined to be non-responsive to the RFP. Staff is requesting that City Council approve a Contract Services Agreement with Mediastar Inc. for consulting services for a not to exceed amount of $60,625 and approve a Purchase Agreement for acquisition of all related equipment on the project for a not to exceed amount of $259,575, inclusive of sales tax. The Public Works portion of the project includes various wire runs, panel terminations, and electrical work estimated to be valued at less than $5,000.00, which will be contracted out to a third party
II. RECOMMENDATION
Recommendation
1. APPROVE a Contract Services Agreement with Mediastar Inc. to provide consulting services for the Lighting and Audio-Visual Upgrades at the Juanita Millender McDonald Community Ce...
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