Report to Mayor and City Council
Tuesday, October 18, 2022
Consent
SUBJECT:
Title
CONSIDERATION OF AMENDMENT NO. 3 TO SOFTWARE LICENSE AGREEMENT WITH ZOHO CORPORATION FOR UPGRADES AND ADD-ONS TO THE CITY'S HELPDESK SOFTWARE LICENSES (CITY COUNCIL)
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I. SUMMARY
Desktop Central (Zoho) is a heavily utilized workstation application tool the IT Department uses to remotely support, deploy software, patch, inventory, encrypt, and run highly detailed reporting on the City's workstation environment.
The original three-year software license agreement with Zoho Corporation was signed on June 11, 2020 in the amount not-to-exceed $16,872.00, followed by these amendments:
* Amendment No. 1 was entered into on August 4, 2020, increasing the not-to-exceed contract amount to $21,529.00.
* Amendment No. 2 was entered into on November 19, 2021, to memorialize a purchase made via emergency procedures under purchase order (PO #22100669) for $5,955 due to the COVID-19 pandemic, under the City Manager's authority as Director of Emergency Preparedness of the Disaster Council, to purchase additional software licenses to allow for social distancing and remote working, and a second emergency purchase of $9,675 under a purchase order (PO #22200609) approved for continuing the necessary services and increasing the total not-to-exceed contract sum to $37,159.
Staff is requesting to upgrade the software, add security, and extend existing software, licensing and maintenance services and increase the contract sum by $5,644, and City Council approval of an amendment to the contract for a total not-to-exceed contract sum of $42,803.
II. RECOMMENDATION
Recommendation
1. APPROVE Amendment No. 3 to the Zoho Corporation contract increasing the contract sum to a total amount of $42,803.
2. AUTHORIZE the Mayor to execute Amendment No. 3 to the Zoho Corporation contract after approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE any other action the Council deems ...
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