Report to Mayor and City Council
Tuesday, September 19, 2023
Consent
SUBJECT:
Title
CONSIDER REJECTION OF BIDS FOR PROJECT NO.1632 - COMMUNITY CENTER FOLDING WALL SYSTEM AND AUDIO-VISUAL SYSTEM (CITY COUNCIL)
Body
I. SUMMARY
Project 1632: Community Center Folding Wall System is part of the City's Capital Improvement Program. The project includes the removal of the existing coiling wall and replacing it with a new folding wall system. It also includes the installation of a new lighting system and a new Audio-Visual system (Exhibit No. 1). The Invitation for Bids (IFB) was advertised in a newspaper of local circulation and through the PlanetBids Portal from March 9, 2023 to April 20, 2023. One bid was received and opened at the City Clerk's office. Public Works Engineering determined that CWS Systems Inc. was the lowest responsive and responsible bidder, with a total bid amount of $2,645,000.00.
Given that only one bid was received, staff is recommending that City Council reject the bid submitted by CWS Systems Inc. and readvertise the Project for construction bid with a wider outreach in order to secure more competitive bids.
II. RECOMMENDATION
Recommendation
Take the following actions:
1. REJECT all bids received in response to RFP No. IFB 23-05.
2. AUTHORIZE staff to re-advertise the project for construction bid in an effort to receive more competitive bid amounts.
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III. ALTERNATIVES
1. DO NOT reject the bid.
2. TAKE another action the City Council deems appropriate and consistent with the requirements of the law.
IV. BACKGROUND
Project 1632: Community Center Folding Wall System is part of the City's adopted 5-year Capital Improvements Program (CIP) projects. The project includes the removal of the old coiling wall and replacing it with a new folding wall system. It also consists of the installation of new lighting and Audio-Visual upgrades.
Westberg and White, Inc. has completed the Plans, Specifications, and estimates (PS&E) for these i...
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