Report to Mayor and City Council
Tuesday, June 06, 2023
Consent
SUBJECT:
Title
CONSIDER AWARD OF A CONSTRUCTION CONTRACT TO BEADOR CONSTRUCTION COMPANY, INC. FOR PROJECT NO. 1694: CITY WIDE BRIDGE MAINTENANCE AND REPAIRS
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I. SUMMARY
On May 17, 2022, City Council approved item number 20, approving the plans, specifications, and estimates (PS&E) for Project No. 1694: City Wide Bridge Maintenance and Repairs. Project No. 1694 includes bridge maintenance work such as patching concrete spalls on decks, concrete barriers and substructure columns, sealing deck cracks, repairing damaged and missing guardrails, painting superstructure steel members, and debris removal. The project was advertised in a newspaper of local circulation and through the PlanetBids portal from July 28, 2022, to August 30, 2022. Two (2) bids were received and opened at the City Clerk’s office. It was determined that Beador Construction Company, Inc. was the lowest responsive and responsible bidder, with a total bid amount of $1,546,700.00.
Staff is requesting City Council to award a Construction Contract to Beador Construction Company Inc. for a not-to-exceed amount of $1,546,700.00 for Project No. 1694: City Wide Bridge Maintenance and Repairs.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a Construction Contract to Beador Construction Company, Inc., the lowest responsive and responsible bidder, for Project No. 1694: City Wide Bridge Maintenance and Repairs, in the amount of $1,546,700.00.
2. AUTHORIZE the expenditure of construction contingencies in the amount of $232,005 (15%) for change orders and any unforeseen construction work.
3. AUTHORIZE the Mayor to execute a Construction Contract with Beador Construction Company, Inc., following approval as to form by the City Attorney.
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III. ALTERNATIVES
1. REJECT all bids.
2. TAKE another action the City Council deems appropriate consistent with the requirements of the law.
IV. BACKGROUND
There are approximately 41 bridges in the City of Carson that are owned and/or maintained by various entities. The California Department of Transportation’s (Caltrans) Structure Maintenance and Investigations Department and the Los Angeles County Public Works Department (LA County) routinely perform bridge inspections on a 24-month, 48-month, or 72-month cycle, depending on the bridge condition and type of structure; and provide reports to the City detailing deficiencies, structural adequacy, safe load-carrying capacity, and overall general state of each bridge. Each inspection report contains a summary section with work recommendations that are prepared by the agency’s engineer. Project No. 1694, City Wide Bridge Maintenance and Repairs is intended to address the work recommendations detailed in the reports for the following eight (8) bridges:
Bridge No. Bridge ID Location Jurisdiction
53C1435 1141 213th St. & Dominguez Channel 100% Carson
53C1457 1347 Main St. & Dominguez Channel 100% Carson
53C1525 1478 220 St. & 110 Fwy/Figueroa St. 71% Carson/29% LA County
53C2004 4011 Del Amo Blvd./Dominguez Channel 100% Carson
53C1135 1744 Main St./405 Fwy 100% Carson
53C2013 1947 Sepulveda Blvd./Alameda St. 100% Carson
53C2459 1975 Central Ave./91 Fwy Carson / Compton
53C0845 2025 223rd St./Alameda St. 82% Carson/18% LA County
The scope of work implemented in the field during construction will be limited to the sections of the bridges that are under Carson jurisdiction only.
An Invitation for Bids (IFB) was advertised in a newspaper of local circulation and through the PlanetBids portal from July 28, 2022, to August 30, 2022. Two (2) bids were received and opened at the City Clerk’s Office.
The bid results are listed below:
No. Bidder Place of Business Bid Amount
1 Applied Restoration, Inc. El Cajon, CA $1,436,530.00
2 Beador Construction Company, Inc. Corona, CA $1,546,700.00
Due to multiple missing documents, the bid from Applied Restoration, Inc. was deemed nonresponsive by City of Carson Purchasing Department and City Attorney’s office.
Staff reviewed the bids and determined, the lowest responsive and responsible bid was submitted by Beador Construction Company, Inc., with a total bid in the amount of $1,546,700.00. Beador Construction Company Inc. is a bonafide contractor licensed by the State of California. The bid bond, in the amount of 10% of the total bid, as supplied by Great Midwest Insurance Company, a Texas Corporation, is in order, and was submitted with the bid. The contractor’s references have been checked, and it has been verified that the contractor has completed similar projects in an acceptable manner. The project is subject to compliance with the City’s Project Labor Agreement as stated in the bid packet, and the bid amount reflects the same.
The anticipated timeline for this project is as follows:
Award of Construction Contract: June 6, 2023
Agreement executed by the City: July 30, 2023
Start of construction: September, 2023
Completion of construction: March, 2024
The project may experience delays depending on weather conditions, and staff may have to adjust the schedule accordingly. There is also a possibility additional work may be needed depending on existence of unforeseen obstacles such as substructure conflicts, contaminated soil removal and disposal, material testing, and other work that may be necessary to complete this project.
Staff is requesting City Council to award a Construction Contract to Beador Construction Company, Inc., for a not-to-exceed amount of $1,546,700.00. To account for possible project delays and any unforeseen work, staff is requesting 15% contingency in the amount of $232,005.00 to be authorized for use by the Public Works Director or his designee.
V. FISCAL IMPACT
None. Funds in the amount of $1,778,705 were included in the FY 2023/24 CIP budget listed under Project No. 1694. The construction bid amount for this improvement project is $1,546,700.00. Considering a construction contingency in the amount of $232,005.00, representing 15% of the total construction bid, the total estimated project construction cost is $1,778,705.00. Therefore, $1,778,705 will be appropriated from account 101-99-999-904-8009.
VI. EXHIBITS
1. Location Map (pg.4)
2. Contract Documents (pgs. 5 to 42)
Prepared by: Gilbert M. Marquez, P.E., City Engineer; Victor Lopez, P.E., Associate Civil Engineer