Report to Mayor and City Council
Tuesday, May 16, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 1 TO THE PUBLIC WORKS AGREEMENT BETWEEN THE CITY OF CARSON AND RMF CONTRACTING, INC. (C-22-220) TO PROVIDE ATHLETIC FIELD LIGHT IMPROVEMENTS TO CALAS PARK (CITY COUNCIL)
Body
I. SUMMARY
On November 1, 2022, the City entered into a Public Works Agreement with RMF Contracting, Inc. (RMF), that details athletic field light improvements to Calas Park soccer/baseball/softball field. These upgrades include, but are not limited to, the removal of metal halide bulbs and old mounting equipment and the installation of new LED fixtures on the field light poles.
As part of a change required in the scope of work, and after it was determined that additional time and money were needed to complete the project, Public Works staff sought to identify options for moving forward that would not jeopardize the City's responsibilities related to repairing and upgrading the athletic field lights at Calas Park.
Staff is now seeking City Council approval to amend the Agreement with RMF to continue its services to complete the athletic field light project, with an increase in compensation by an amount of $44,355 for a total not-to-exceed contract sum of $251,930.00 (Exhibit No. 1). This additional amount is to cover two change orders (Exhibit Nos. 2 and 3) in the amounts of $16,370.00 and $27,985, respectively. In addition, Public Works staff is requesting an additional $4,435.50 for contingency funds in case there are any unforeseen issues discovered during excavation and construction underground.
II. RECOMMENDATION
Recommendation
1. APPROVE Amendment No.1 to the Public Works Agreement by and between the City of Carson and RMF to (1) increase the contract sum by $44,355 such that the total cost of the Agreement does not exceed $251,930 and extend the completion date to July 31, 2023.
2. AUTHORIZE the expenditure of construction contingency, if necessary, in the amou...
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