Report to Mayor and City Council
Tuesday, March 21, 2023
Consent
SUBJECT:
Title
CONSIDER AWARDING CONTRACT SERVICES AGREEMENTS WITH SAMI'S REFEREES, LLC, AND HANGTIME SPORTS FOR ON-CALL YOUTH AND ADULT SPORTS OFFICIATING SERVICES (CITY COUNCIL)
Body
I. SUMMARY
The City of Carson currently has an agreement with Sports Officials for You!, LLC to provide sports officiating services for the City's adult and youth sports programs, and an agreement with Hangtime Sports for backup sports officiating services. Both contracts are set to expire on March 31, 2023.
To ensure that officiating services continue without any interruption that would cause games to be missed, the Recreation Division recently completed a Request for Proposals process (RFP No. 23-009) to select one or more firms to provide on-call professional services for officiating of City's adult and youth baseball and softball, adult and youth flag football, youth soccer, and adult and youth basketball league games. The City received three proposals in response to the RFP (Exhibit No. 1).
Staff has reviewed and evaluated the proposals in accordance with the RFP and the City's Purchasing Ordinance, and now recommends City Council award contracts to two of the proposers, as follows: (1) approve a three-year agreement with Sami's Referees LLC, in an amount not to exceed $180,000.00 annually, or $540,000.00 over the course of the three-year contract, to provide on-call officiating services for all of the sports/leagues (Exhibit No. 2); and (2) approve a three-year agreement with Hangtime Sports, in an amount not to exceed $60,000.00 annually, or $180,000.00 over the course of the three-year contract, to provide on-call officiating services for basketball, soccer and youth flag football games only. (Exhibit No. 3).
II. RECOMMENDATION
Recommendation
TAKE all of the following actions:
1. WAIVE any irregularities or informalities in the proposals;
2. APPROVE the proposed Contract Services Agreement with S...
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