Report to Mayor and City Council
Tuesday, March 21, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 3 TO THE AGREEMENT WITH ADMINISTRATIVE SERVICES COOPERATIVE, INC. FOR THE CITY'S DIAL-A-RIDE PROGRAM TO EXTEND THE CONTRACT TERM BY A ONE-YEAR PERIOD (CITY COUNCIL)
Body
I. SUMMARY
The City's Dial-A-Ride (DAR) program is currently administered by the Transportation staff and operated by Administrative Services Cooperative, Inc. (ASC).
On April 21, 2020, the City Council approved a three-year agreement with ASC to operate the City's DAR Program (Exhibit No. 1; "Agreement"), for a not-to-exceed contract sum of $500,000 per year. The Agreement covers the period of July 1, 2020, through June 30, 2023, and provides for up to two (2) optional one-year contract extensions. On September 1, 2020, the City Council approved Amendment No. 1 to the Agreement (Exhibit No. 2; "Amendment No. 1"), extending the DAR program's offerings as part of the City's response to the COVID-19 pandemic. On June 21, 2022, the City Council approved Amendment No. 2 to the Agreement (Exhibit No. 3; "Amendment No. 2"), expanding the DAR service to remove restrictions within the defined area outside City boundaries.
As the initial term of the Agreement is set to expire on June 30, 2023, staff now requests City Council approval of Amendment No. 3 to the Agreement (Exhibit No. 4; "Proposed Amendment No. 3"), exercising the City's first of two (2) one-year options to extend the term of the Agreement for 12 months, through June 30, 2024, at the current rates, and adding $500,000 to the not-to-exceed Contract Sum (currently $1,500,000, to increase to $2,000,000) to fund the services for the one (1) year extension period.
II. RECOMMENDATION
Recommendation
Take the following actions:
1. APPROVE Amendment No. 3 to the Agreement for Contract Services with Administrative Services Cooperative, Inc. (Exhibit No. 4; "Proposed Amendment No. 3"); and
2. AUTHO...
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