Report to Mayor and City Council
Tuesday, January 17, 2023
Consent
SUBJECT:
Title
CONSIDER AWARDING A CONTRACT SERVICES AGREEMENT TO DAVEY COACH SALES, INC. FOR BUS MAINTENANCE AND REPAIR SERVICES (CITY COUNCIL)
Body
I. SUMMARY
An Invitation for Bids (IFB) notice was published on October 13, 2022 to solicit qualified vendors for bus maintenance and repair services. An award was initially made to MCHUGH PREMIER SERVICES at the December 6, 2022 meeting of the City Council, subject to entering into the required written contract. The award was based on the apparent completeness of the firm's response and costs for providing such service. However, the vendor was unable to secure insurance coverages for providing such service as required by the IFB. Consequently, no contract was entered into, and the award was not completed. It is now clear that the vendor's proposal was in fact nonresponsive.
To complete the procurement pursuant to the IFB, staff now recommends award to and approval of a contract services agreement with Davey Coach Sales, Inc. for a three-year term with a not-to-exceed contract sum of $180,000 over the initial term, with the option for two (2) additional one-year extensions.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD and APPROVE the proposed Contract Services Agreement with Davey Coach Sales, Inc. for a three-year term with a not-to-exceed contract sum of $180,000 over the initial term, with the option for two (2) additional one-year extensions (Exhibit No. 1; "Agreement"), conditioned upon no bid protest being filed within the requisite protest period (five (5) business days from January 12, 2023) that results in any change to City's ability to award the Agreement to Davey Coach Sales, Inc.
2. AUTHORIZE the Mayor to execute the Agreement, following approval as to form by the City Attorney.
Body
III. ALTERNATIVES
(1) REJECT all bids and initiate a new IFB process.
(2) TAKE another action the City Council ...
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