Report to Mayor and City Council
Tuesday, December 06, 2022
Consent
SUBJECT:
Title
CONSIDER APPROVING THE PURCHASE OF TABLES FROM MITYLITE FOR USE FOR THE CARSON EVENT CENTER
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I. SUMMARY
The Carson Event Center operates seven days-a-week by the City, outside agencies, and the public for various functions. To facilitate these events and programs, equipment such as tables and chairs are available for rent. Due to their extensive use, these items require periodic replacement. The City Council is asked to approve the purchase of new tables - 60" round tables, 6' banquet tables and 18" classroom tables - through the vendor, MityLite, at a not-to-exceed cost of $47,645.52.
II. RECOMMENDATION
Recommendation
TAKE following actions:
1. AUTHORIZE the Purchasing Manager pursuant to Section 2611 (g) of the CMC to utilize cooperative purchasing to procure the tables from MityLite for a not-to-exceed sum of $47,645.52.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The Carson Event Center offers 40,000 square feet of versatile meeting space and averages 175 internal and external events per month. During the pandemic, tables from the Carson Event Center were used outside for community COVID testing, food distribution, and COVID vaccinations. As such, the wear and tear on the tables was at an accelerated pace, which now necessitates the purchase of replacements. Staff has obtained a quote from MityLite Inc. for 40 - 60" round tables, 40 - 6' banquet tables, and 100 - 18" classroom tables at a not-to-exceed cost of $47,645.52.
Section 2611(g) of the City's Municipal Code ("CMC") allows City, through its Purchasing Manager, to dispense with competitive bidding processes to purchase materials, supplies, equipment, or services by utilizing a cooperative purchasing program engaged in by any local, county, State, or Federal public entity or entities, even if the contracts and implementing agreements entered into by t...
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