Report to Mayor and City Council
Tuesday, December 06, 2022
Consent
SUBJECT:
Title
CONSIDER APPROVAL TO AMEND THE BLANKET PURCHASE ORDER FOR CRAFCO INCORPORATED, INCREASING THE AMOUNT TO $105,000
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I. SUMMARY
City Council approval is requested to authorize the Purchasing Department to appropriate additional funds to the blanket purchase order agreement for Crafco Incorporated ("Crafco"). The City has a current blanket purchase order with Crafco totaling $24,999 for the purchase of rubberized pavement materials obtained by way of a Sourcewell cooperative purchasing program and needs to increase the amount by an additional $80,001, which will exceed the City Manager's expenditure authority of $25,000. The new total would be $105,000.
With the purchase of new equipment, the Right of Way crews has completed significantly more pavement work, necessitating additional pavement-related purchases to complete the year.
Public Works is requesting the City Council to amend the existing purchase order of Crafco to allow City staff to continue the maintenance and preservation of the City's streets.
II. RECOMMENDATION
Recommendation
AUTHORIZE the Purchasing Division to amend PO #22300441 for Crafco Incorporated for an amount not to exceed $105,000.
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III. ALTERNATIVES
1. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Section 2611(g) of the City's Municipal Code ("CMC") allows City, through its Purchasing Manager, to dispense with competitive bidding processes to purchase materials, supplies, equipment, or services by utilizing a cooperative purchasing program engaged in by any local, county, State, or Federal public entity or entities, even if the contracts and implementing agreements entered into by the participating entity or association under those cooperative purchasing programs were not entered into pursuant to a process that resulted in the contract being awarded to the lowest responsible and responsive bidder under CMC...
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