Report to Mayor and City Council
Tuesday, October 04, 2022
Consent
SUBJECT:
Title
CONSIDER AWARDING A PURCHASE AGREEMENT TO WATERLINE TECHNOLOGIES, INC. TO PROVIDE POOL SUPPLIES ON AN AS-NEEDED BASIS FOR THE CITY'S POOLS, FOUNTAINS, AND AQUATIC FACILITIES FOR THE PUBLIC WORKS DEPARTMENT (CITY COUNCIL).
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I. SUMMARY
Due to the extensive demand for pool materials and supplies, an invitation for bid, IFB No. 22-06, was released on June 30, 2022, to solicit bids from qualified vendors to provide pool supplies and equipment that include but are not limited to Rx Clear Mighty Niagara Pump for Inground Pools, Rx Clear 6-Way Multiport Valve, Chemtrol ORP Sensor, Safety Flow Switch, and Stark Filter System. In response to IFB 22-06, staff received one bid by the July 15, 2022, deadline (Exhibit No.1) and upon review, Waterline Technologies, Inc. (“Waterline”) was determined to be a responsive and responsible bidder. The proposal included a menu of items available for purchase by the City and staff intends to purchase items on an as-needed basis. The City Council is asked to award a purchase agreement for a not-to-exceed amount of $80,000 to Waterline Technologies, Inc. for a three-year term.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD and APPROVE the proposed Purchase Agreement with Waterline Technologies, Inc. to provide pool supplies for the City’s Public Works Department for an amount not-to-exceed $80,000 for a three-year term (Exhibit 2).
2. AUTHORIZE Mayor to execute the Agreement following approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE any other action the City Council deems appropriate, and consistent with the requirements of applicable law.
IV. BACKGROUND
The City of Carson is responsible for the care and upkeep of two pools, two aquatic facilities, one splash pad, and two fountains: Carson Park Pool (170,000 gallons), Foisia Park Pool (180,000 gallons), Dominguez Park Aquatic Center (170,000 gallons), and Hemingway Park Aquatic Center (150,000 gallons) for approximately 670,000 gallons in volume.
Pool supplies, such as Rx Clear Mighty Niagara Pump for Inground Pools, Rx Clear 6-Way Multiport Valve, Chemtrol ORP Sensor, Safety Flow Switch, and Stark Filter System help to keep the City’s pools, aquatics facilities, splash pad, and two fountains properly functioning for its residents and community to enjoy. Maintaining steady procurement of pool supplies is necessary for the Public Works Department to keep the City’s pools in a safe and operable condition in line with the Los Angeles County Health Code regulations.
An invitation for Bids was released via Planet Bids and the Daily Journal on June 30, 2022, to solicit vendors to provide pool supplies. A materials list was provided to the vendors that included but were not limited to, pumps, gaskets, repair kits, and filters to help receive the best overall price. On the July 18, 2022, deadline, one (1) bid was received:
• Waterline Technologies, Inc.
Thereafter, staff conducted an initial review of the submission, and it was determined that Waterline Technologies, Inc. is a responsive and responsible bidder under Carson Municipal Code (“CMC”) Section 2612 of the City’s Purchasing Ordinance. Moreover, the firm possessed the requisite experience and demonstrated ability, and provided a detailed approach that would effectively and efficiently provide the required services. Finally, Waterlines’ references were all very positive, and Waterlines’ bid conformed to the IFB. A notice of intent to award the purchasing agreement to Waterline Technologies, Inc. was issued on 7/25/2022. The proposal included a menu of items available for purchase by the City and staff intends to purchase items on an as-needed basis.
The City Council is now asked to approve a contract with Waterline to provide pool supplies to the City on an as-needed basis for $26,666.67 per year for a three-year term at a total not-to-exceed cost of $80,000.00.
V. FISCAL IMPACT
None. The funding requested for this Purchase Agreement for $80,000.00 is budgeted in the General Fund account no. 101-80-840-102-6004.
VI. EXHIBITS
1. Bid Register (pg.4)
2. Draft Waterline Technologies, Inc. Purchase Agreement (pgs. 5-17)
Prepared by: Eliza Jane Whitman, P.E., Public Works Director, Modesto Bolaños, Facility Maintenance Supervisor