Report to Mayor and City Council
Tuesday, September 20, 2022
Consent
SUBJECT:
Title
CONSIDERATION TO ACCEPT THE PROJECT AS COMPLETE, PROJECT NO. 1393-3: CITYWIDE ANNUAL OVERLAY PROGRAM AND PROJECT NO. 1411-3: CITYWIDE ANNUAL CONCRETE REPLACEMENT PROGRAM (CITY COUNCIL)
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I. SUMMARY
On November 17, 2020, City Council awarded a Construction Contract to All American Asphalt, Inc for the construction of Project No. 1393-3: Citywide Annual Overlay Program, and Project No. 1411-3: Citywide Annual Concrete Replacement Program, for a total budget of $1,440,375.00
The two projects have been completed in accordance with the approved plans and specifications. It is requested that the City Council accept the work as complete and authorize staff to file the Notice of Completion with the Los Angeles County Registrar-Recorder / County Clerk Office.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. ACCEPT as complete Project No. 1393-3: Citywide Annual Overlay Program, and Project No. 1411-3: Citywide Annual Concrete Replacement Program.
2. AUTHORIZE staff to file a Notice of Completion.
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III. ALTERNATIVES
1. DO NOT ACCEPT the project as complete. However, Civil Code section 9204 requires a public entity record a Notice of Completion after work completion, upon the completion and settlement of all public works project claims, if any.
2. TAKE another action the City Council deems appropriate consistent with the requirements of the law.
IV. BACKGROUND
On November 17, 2020, City Council approved Item No. 19 awarding a Construction Contract to All American Asphalt, Inc. for $1,440,375.00 for the construction of Project No. 1393-3: Citywide Annual Overlay Program, and Project No. 1411-3: Citywide Annual Concrete Replacement Program. City Council also authorized the expenditure of construction contingencies for $216,056.25 (15%) for any unforeseen construction work that may be necessary to complete this project, for a total budget of $1,698,100.75.
This project consisted of grinding existing asphalt pavement surface, removal and reconstruction of the deteriorated roadway section, laying down of AC leveling course and asphalt rubberized hot mix (ARHM), as outlined in the City’s most recent Pavement Management Program (PMP). It also consisted of installation of pavement markings, striping, repair of damaged sidewalks, tree removals, driveway approaches, cross gutters, curbs and gutters, and access ramps.
The construction of this project has been completed in a satisfactory manner and the street is open for public use. Staff is requesting the City Council to accept the project as complete and authorize staff to proceed with the filing of the Notice of Completion
V. FISCAL IMPACT
No fiscal impact is associated with the recommended action items.
VI. EXHIBITS
1. Location Map for Project No. 1393-3 & Project No. 1411-3 (pg. 3)
Prepared by: Jesus Sanchez, P.E., Associate Civil Engineer