Report to Mayor and City Council
Tuesday, September 20, 2022
Discussion
SUBJECT:
Title
CONSIDER A REQUEST FOR THE CITY COUNCIL TO DISCUSS MODIFICATIONS AND AMENDMENTS TO RESOLUTION NO. 21-012 ESTABLISHING POLICIES AND PROCEDURES TO IMPROVE INTERNAL CONTROLS RELATING TO THE CITY'S SPECIAL EVENTS FUND (CITY COUNCIL)
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I. SUMMARY
This item is on the agenda at the request of Mayor Davis-Holmes and transmits a request for City Council to discuss potential modifications and amendments to Resolution No. 21-012 establishing policies and procedures to improve internal controls relating to the city's special events fund. Specifically, staff understands that the Mayor has a desire to further define the resolution's reference to "direct" and "indirect" event costs.
Additionally, Council Policy and Procedure No. 01.01.07 establishes the conditions and terms in which the City may authorize the co-sponsoring of events within the City. The policy references the subject resolution and may also require modification should the City Council enact changes that impact co-sponsored events.
After discussion by the City Council, staff seeks direction to incorporate preferred changes into a new resolution on internal controls relating to the City's specials events funds, as well as any applicable adjustments to the Council Policy and Procedure on City co-sponsored events. Staff will return at the next possible meeting with the new resolution and updated policy for City Council to adopt.
II. RECOMMENDATION
Recommendation
DISCUSS and PROVIDE direction.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate and that is consistent with applicable law
IV. BACKGROUND
On April 6, 2021, the City Council adopted Resolution No. 21-012 approving policies and procedures to improve internal controls relating to the City's Special Events fund based on the recommendations of the contracted financial advisory firm. These changes were intended to streaml...
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