Report to Mayor and City Council
Tuesday, September 06, 2022
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF CONTRACT SERVICES AGREEMENTS TO PROVIDE ON-CALL ENGINEERING PROFESSIONAL SERVICES TO THE ENGINEERING DIVISION OF THE PUBLIC WORKS DEPARTMENT
Body
I. SUMMARY
The Engineering Division of the Public Works Department is responsible for the design and construction of a number of projects including several that are grant funded. In consideration of the significant number of infrastructure related projects, as well as the anticipated demand of projects coming from the Infrastructure Act, securing on-call engineering professional services will provide flexibility and enhance the capacity of the Engineering Division to deliver projects in a timely manner. Further, the on-call consultants will reduce the time required to develop the necessary plans, specifications and estimates by eliminating the need to prepare separate Requests for Proposals (RFPs) for each project under consideration.
The City currently retains the services of three on-call engineering consultants, with their contracts set to expire on December 30, 2022. Due to the increasing number of capital projects programmed for the next fiscal years, the continuous need for the services of the on-call consultants was determined to be necessary.
Staff issued a Request for Proposals which was advertised on Planet Bids from April 21, 2022 to May 23, 2022. Twelve firms submitted their proposals, the proposals were reviewed, and the firms were ranked. The department would like to retain the services of the top four on-call consultants to provide the professional services. The top four qualified firms were determined to be:
1. KOA Corporation
2. Albert A. Webb Associates
3. IDS GROUP
4. TAIT and Associates, Inc.
It is requested that the City Council approve three-year Contract Services Agreements with the above consulting firms to provide professional engineering services for the City's ...
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