Report to Mayor and City Council
Tuesday, September 06, 2022
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF CONTRACT SERVICES AGREEMENTS TO PROVIDE ON-CALL ARCHITECTURAL PROFESSIONAL SERVICES TO THE ENGINEERING DIVISION OF THE PUBLIC WORKS DEPARTMENT (CITY COUNCIL)
Body
I. SUMMARY
The Engineering Division of the Public Works Department is responsible for the design and construction of a number of projects including several that are grant funded. In consideration of the extensive Capital Improvement Program (CIP) needs for the next five years with its significant number of city-owned facilities as well as infrastructure related projects, securing On-Call Architectural Professional Services will greatly reduce the time required to develop the necessary plans, specifications and estimates by eliminating the need to prepare separate Requests for Proposals (RFPs) for each project under consideration. Consultant retainer agreements will provide flexibility and enhance the capacity of the Engineering Division to deliver projects in a timely manner.
The City currently retains the services of two on-call architectural consultants, with their contracts set to expire on December 30, 2022. Staff issued a Request for Proposals which was advertised on Planet Bids from April 21, 2022 to May 23, 2022. Seven firms submitted their proposals, the proposals were reviewed, and the firms were ranked. The department would like to retain the services of the top four on-call consultants to provide the professional services and the assistance City staff needs in managing the CIP projects. The top four qualified firms were determined to be:
1. Westberg and White, Inc.
2. BOA Architecture
3. Gruen Associates
4. Breen Design Group
It is requested that the City Council approve a three-year Contract Services Agreements with the above consulting firms to provide on-call professional architectural services for the City's Capital Improvement Program and other miscellaneous and related projec...
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