Report to Mayor and City Council
Tuesday, August 16, 2022
Consent
SUBJECT:
Title
CONSIDER THE CURRENT PROCESS FOR MEMBERS OF THE CITY COUNCIL TO HOLD TOWN HALL MEETINGS (CITY COUNCIL)
Body
I. SUMMARY
This item is on the agenda to advise the City Councilmembers of the current process for members of the City Council to hold Town Hall meetings. The copies of CCPs 1.45 and 1.1.02 that are included as Exhibits 1 and 2 to this staff report are the current versions.
II. RECOMMENDATION
Recommendation
RECEIVE and FILE.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate and that is consistent with applicable laws.
IV. BACKGROUND
CCP 1.45
The City Council adopted the current version of CCP 1.45 on April 2, 2013. Currently, CCP 1.45 prohibits City Councilmembers from holding Town Hall style meetings using City resources without the prior authorization of the Mayor, or in the absence of the Mayor by the Mayor Pro Tempore, or by a majority of the City Council. CCP 1.45 does, however, allow an individual Councilmember or two Councilmembers together (but not three or more Councilmembers) to hold Town Hall style meetings without approval of the City Council as long as such meetings do not use City resources including staff and do not suggest or imply that they are an official group recognized by the City.
CCP 1.1.02 and Municipal Code Section 2419
The City Council adopted the current version of CCP 1.1.02 on April 17, 2018. Currently, CCP 1.1.02 prohibits City staff from preparing and distributing written materials that do not include the names and photographs of all City Councilmembers.
Municipal Code Section 2419 prohibits members of the City Council from using City resources to have any type of mailer created and sent without prior approval of the City Council. The only exception is for single letters sent in response to an unsolicited request.
V. FISCAL IMPACT
There is no fiscal impact associated with this item.
VI. EXHIBIT...
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