Report to Mayor and City Council
Tuesday, July 05, 2022
Consent
SUBJECT:
Title
CONSIDER A RECOMMENDATION FROM THE STANDARD MANAGEMENT PROCEDURE AND SPECIAL EVENTS AD HOC COMMITTEE FOR THE CITY COUNCIL TO CONSIDER AN UPDATED STANDARD MANAGEMENT PROCEDURE ON CITY CO-SPONSORED SPECIAL EVENTS (CITY COUNCIL)
Body
I. SUMMARY
This item transmits a recommendation from the Standard Management Procedure ("SMP") and Special Events Ad Hoc Committee, consisting of Mayor Davis-Holmes and Mayor Pro Tempore Hilton, for the City Council to consider adopting an updated SMP 01.01.07 related to City co-sponsored events.
This SMP does not govern official City of Carson events that are budgeted as part of the City's annual special event programming. By contrast, this SMP pertains only to events that are proposed by external entities wherein the organizer requests a fee reduction for reservations and/or equipment use that would normally be charged by the City.
The current version of this SMP includes several minimum criteria that need to be met before the City Manager can consider reducing fees. The revised SMP expands these criteria to ensure that the City recovers all waived or reduced fees pursuant to Resolution 21-012, which was adopted by the City Council on April 6, 2021. The revised SMP also requires the event to be free for the public to attend and for all marketing and promotional material to be approved by the City prior to distribution if the City name and/or logo is used. The event organizer is required to be a non-profit 501(c)(3) status in active and good standing and must be based in the City of Carson or demonstrate that the majority of the population served by the event are Carson residents. Organizers must also submit liability coverage, which must be approved by the City's Risk Management Office. Any proposed events that do not meet these criteria shall not be eligible for fee reductions.
Redline and final copies of the proposed updated SMP are included as E...
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