Report to Mayor and City Council
Tuesday, June 21, 2022
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF PURCHASE ORDER WITH GOVCONNECTION INC. FOR PURCHASE OF COMBINED ORDER OF WORKSTATIONS FOR INFORMATION TECHNOLOGY EQUIPMENT AND ADOPT RESOLUTION NO. 22-074, "A RESOLUTION OF THE CARSON CITY COUNCIL APPROVING BUDGET TRANSFERS IN THE FISCAL YEAR 2021-22 BUDGET IN THE CITY MANAGER OFFICE DEPARTMENT." (CITY COUNCIL)
Body
I. SUMMARY
On April 21, 2022, the Purchasing Division released an Invitation for Bids (IFB 22-29) requesting bids be submitted by May 5, 2022 to cover the citywide Information Technology (IT) equipment needs for fiscal year 2022/23. The solicited equipment included two Mac products and numerous non-Mac products, including products from Dell and Microsoft (collectively, Non-Mac Products). The City received three bids but two of the bids were not responsive to IFB 22-29 and the lone responsive bid was for an amount of $144,141. During this process, staff determined the Mac Products were not needed and after comparing some of the comparatively higher unit prices of the $144,141 bid with some of the prices from the other two bids, elected to reject the three bids and rebid the project without the Mac Products, but this time for a much shorter period. On May 26, 2022, the Purchasing Division released another Invitation for Bids for a period of 12 days and consistent with the City's Purchasing Ordinance. Staff is now seeking City Council approval for purchase from GovConnection Inc. of the Non-Mac Products described in the attached bid for a price of $142,345.91.
The overall goal of this project is to ensure that City staff have the appropriate computing environment and hardware needed for current and future next generation applications at the best purchase price by consolidating all departmental orders into a single order. Since the cost of this initiative exceeds the amount that the City Manager may approve, the City Council is being asked to approv...
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