Report to Mayor and City Council
June 7, 2022
Consent
SUBJECT:
Title
CONSIDER AWARD OF CONSTRUCTION CONTRACT TO JJJ FLOOR COVERING, INC. FOR PROJECT NO. 1666 - CITY HALL CARPET IMPROVEMENTS
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I. SUMMARY
On May 18, 2021, the City Council approved the plans, specifications, and estimates (PS&E) for Project No. 1666 - City Hall Carpet Improvements and staff was authorized to advertise the project for construction bids. The Invitation for Bids (IFB) was advertised in the Our Weekly Publication, and through the PlanetBids portal from 3/24/2022 to 5/5/2022. Two bids were received, and it was determined that JJJ Floor Covering was the lowest responsive and responsible bidder, with a total bid amount of $111,354.29, subject to Project labor Agreement (PLA).
Staff requests that the City Council award a Construction Contract to the lowest responsive, responsible bidder, JJJ Floor Covering, Inc. in the amount not to exceed $111,354.29 (Exhibit No. 1).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a Construction Contract for Project No. 1666: City Hall Carpet Improvements, in the amount of $111,354.29, to the lowest responsive and responsible bidder JJJ Floor Covering, Inc.
2. AUTHORIZE the expenditure of construction contingencies in the amount of $22,270.86 (20%) for any unforeseen construction work that may be necessary to complete this project.
3. AUTHORIZE the Mayor to execute a Construction Contract with JJJ Floor Covering, Inc. following approval as to form by the City Attorney.
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III. ALTERNATIVES
1. REJECT all bids.
2. TAKE another action the City Council deems appropriate and consistent with the requirements of the law.
IV. BACKGROUND
Project No. 1666 - City Hall Carpet Improvements is listed in the City's Capital Improvement Program and is programmed for FY 2021-22 funded by the General Fund. The condition of the existing carpet at the second floor and the lobby area of the City Hall building were identified as an i...
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