Report to Mayor and City Council
Tuesday, May 17, 2022
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF CONTRACT SERVICES AGREEMENT WITH GRANICUS, INC., FOR LEGISTAR SOFTWARE, STREAMING MEDIA, AND VIDEO AND CAMPAIGNDOCS HOSTING SERVICES (CITY COUNCIL)
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I. SUMMARY
The City utilizes Granicus, Inc. ("Granicus") for steaming media (video), CampaignDocs hosting services and its Legistar software. The services and software are proprietary and available only through Granicus. The parties' existing contract is set to expire June 30, 2022. Since the cost of this maintenance and support for each fiscal year is now anticipated to exceed the City Manager's purchasing authority, the City Council is being asked to approve the award of a new three-year service contract (with two City options to extend the term for additional one-year periods) to Granicus.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE the bidding requirements in Chapter 6 ("Purchasing System") of Title II of the Carson Municipal Code, pursuant to Carson Municipal Code Section 2611(e) ("Sole Source Purchasing"); and
2. APPROVE the three-year contract services agreement with Granicus, Inc., for Legistar software, streaming media, and video and CampaignDocs hosting services in the not-to-exceed amount of $110,730.11 (Exhibit No. 1; "Agreement"); and
3. AUTHORIZE the Mayor to execute the Agreement upon approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action deemed appropriate by the City Council.
IV. BACKGROUND
The City has been using the streaming media and video hosting services from Granicus since 2006. This allows for the live broadcasting of City Council meetings over the internet. The City has also used Granicus software to make staff reports, agendas, and minutes synchronized to the archive videos, all of which are available through the City's website.
In 2014, the City purchased the Legistar software that enabled the automation ...
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