Report to Mayor and City Council
Tuesday, May 17, 2022
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AN AS-NEEDED AGREEMENT FOR ON-SITE BULK PURCHASING OF GASOLINE AND DIESEL FUEL FOR $100,000.00 WITH SHELL RETAIL AND CONVENIENCE OPERATIONS LLC DBA SHELL TAPUP
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I. SUMMARY
Staff is recommending the approval of an as-needed purchase agreement with Shell Retail and Convenience Operations LLC DBA Shell TapUp for the period of July 1, 2022 through June 30, 2023 for a not-to-exceed cost of $100,000.00, for on-site refueling of City-owned vehicles and equipment. This additional contract is not expected to increase the overall fuel budget (which is already impacted by high gas and diesel prices); rather, the quantity of fuel purchased by the City is based on vehicle usage and miles traveled, not the number of fuel vendors the City conducts business with. Further, an additional benefit to this program is that vehicles having a full tank allow City staff to be ready and able in times of emergencies as required. This agreement will establish a one-year pilot program to determine the overall viability of establishing a long-term contract for on-site refueling of City-owned vehicles and equipment. Any fuel purchased by City will be on an as-needed basis, determined solely by City staff.
II. RECOMMENDATION
Recommendation
1. AWARD a purchase agreement for on-site bulk purchasing of gasoline and diesel fuel from Shell Retail and Convenience Operations LLC DBA Shell TapUp at a not-to-exceed cost of $100,000.00 for the period of July 1, 2022 through June 30, 2023.
2. AUTHORIZE the Mayor to execute the purchase agreement following approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate
IV. BACKGROUND
With the move to the new Corporate Yard at 18620 Broadway, the City no longer has an on-site fuel storage tank for its City-owned vehicles and has relied solely on its current ven...
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