Report to Mayor and City Council
Tuesday, May 03, 2022
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF A PURCHASE AGREEMENT WITH PEARLWIND, LLC, AND ADOPTION OF RESOLUTION NO. 22-045 AMENDING THE EXPENDITURE BUDGET OF THE TRANSPORTATION DEVELOPMENT ACT ARTICLE III FUND, TO PURCHASE WATER BOTTLE REFILL STATIONS FOR CITY PARKS (CITY COUNCIL)
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I. SUMMARY
The Community Services Department wishes to purchase outdoor water bottle refill stations for each of the twelve City of Carson parks. An Invitation for Bids (IFB) (Exhibit 1) was released through the Planet Bids portal from March 10, 2022, through March 24, 2022. Three bids were received (Exhibits 4-6). The bid submitted by Pearlwind, LLC was the lowest, at a total cost of $28,221.60, and met the required specifications set forth in the IFB.
To effectuate this purchase, staff is requesting that the City Council: (1) approve the proposed Purchase Agreement with Pearlwind, LLC (Exhibit 3); and (2) adopt Resolution No. 22-045 to amend the expenditure budget of the Transportation Development Act Article III (TDA3) Fund in the amount of $11,210 (Exhibit 2). The balance of the funding for the purchase ($17,011.60) will come from the FY 2021/22 Recreation budget.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. ADOPT Resolution No. 22-045, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FISCAL YEAR 2021/22 BUDGET IN THE TRANSPORTATION DEVELOPMENT ACT ARTICLE III FUND TO PURCHASE WATER BOTTLE REFILL STATIONS FOR VARIOUS CITY PARKS" (Exhibit 2);
2. WAIVE any bid irregularities or informalities in the Pearlwind, LLC bid pursuant to CMC 2610(k)(2), and APPROVE the Purchase Agreement with Pearlwind, LLC for the purchase of twelve (12) outdoor water bottle fillers at a not-to-exceed cost of $28,221.60 (Exhibit 3; the "Purchase Agreement"); and
3. AUTHORIZE the Mayor to execute the Purchase Agreement, following approval as to form by the City Attorney.
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