Report to Mayor and City Council
Tuesday, May 03, 2022
Consent
SUBJECT:
Title
CONSIDER APROVING A COOPERATIVE PURCHASING AGREEMENT WITH STAPLES ADVANTAGE FOR OFFICE SUPPLY CATALOG SOLUTIONS (OFFICE SUPPLIES) AND JANITORIAL SUPPLIES IN A NOT-TO-EXCEED AMOUNT OF $400,000 PER FISCAL YEAR (CITY COUNCIL)
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I. SUMMARY
City department's use competitively solicited cooperative agreements by other government jurisdictions or public agencies to maximize cost savings and efficiently use staff resources when purchasing goods and services. Sourcewell, a State of Minnesota local government agency, awarded two contracts to Staples LLC: Contract No. 012320-SCC for Office Supply Catalog Solutions (Office Supplies); and Contract No.101320-SCC Janitorial Supplies. These two contracts are available to the City of Carson to be used as cooperative purchasing agreements. Staples Contract & Commercial LLC provides office equipment and supplies, and custodial supplies required by City departments. Staff is recommending approving the use of Sourcewell's cooperative purchasing agreements with Staples LLC for an amount not to exceed $400,000 per fiscal year.
II. RECOMMENDATION
Recommendation
TAKE the following action:
1. WAIVE the formal bidding procedures as defined by the Carson Municipal Code, Section 2610, as allowed by Section 2611 (g).
2. AUTHORIZE the City of Carson to utilize a Cooperative Purchasing Agency, Sourcewell, as allowed by Section 2611 (g) and issue Citywide purchase orders for an amount not-to-exceed $400,000 per fiscal year.
3. APPROVE the award of term purchase order contracts for both office supplies and janitorial supplies to Staples for the period beginning July 01, 2022 through November 16, 2024, for a not-to-exceed amount of $400,000 per fiscal year.
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III. ALTERNATIVES
TAKE any other action the City Council deems appropriate.
IV. BACKGROUND
Staples Contract & Commercial LLC has been the City of Carson's primary vendor for Office Suppl...
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