Report to Mayor and City Council
Tuesday, April 19, 2022
Consent
SUBJECT:
Title
CONSIDER AN AWARD OF A CONSTRUCTION CONTRACT FOR PROJECT NO. 1614: TRAFFIC SIGNAL INSTALLATION AT THE INTERSECTION OF DEL AMO BOULEVARD AND STAMPS DRIVE AND APPROVAL OF RESOLUTION NO. 22-049, “A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 21-22 BUDGET IN THE SPECIAL REVENUE FUND” (CITY COUNCIL)
Body
I. SUMMARY
Project No. 1614: Traffic Signal Installation at the intersection of Del Amo Boulevard and Stamps Drive is included in the City’s Capital Improvement Program (CIP) list. (Exhibit No. 1).
City Council approved the plans, specifications, and estimates (PS&E) and authorized staff to advertise the work and call for bids on January 4, 2022. The project was advertised from February 2022 to March 17, 2022. Eight bids were received and opened by City Clerk on March 17, 2022. The lowest responsive and responsible bidder is Crosstown Electrical and Data, Inc. (Crosstown) with a bid in the amount of $421,973.00.
The project is subject to the requirement of the City’s Project Labor Agreement (PLA). The selected contractor and all subcontractors have an obligation to comply with all of the terms of the PLA.
Staff is requesting the City Council to award a construction contract to the lowest responsive, responsible bidder, Crosstown Electrical and Data, Inc. in the amount not to exceed $421,973.00. The total amount is $485,268.95.II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE a Construction Contract for Project No. 1614: Traffic Signal Installation at the intersection of Del Amo Boulevard and Stamps Drive in the amount of $421,973.00 to the lowest responsible bidder, Crosstown Electrical and Data, Inc.
2. AUTHORIZE the expenditure of construction contingency, if necessary, in the amount of $63,295.95 (15%) for any additional work that may be required to design this project as specified in the contract.
3. AUTHORIZE the Mayor to execute a construction contract following approval as to form by the City Attorney.
4. APPROPRIATE $485,268.95 from the Development Impact Fee - Fund 289 balance to cover the costs of the Traffic Signal Installation at Del Amo and Stamps Drive.
5. ADOPT Resolution 22-049, “A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 21-22 BUDGET IN THE SPECIAL REVENUE FUND” (Exhibit No. 2).
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III. ALTERNATIVES
1. REJECT all bids.
2. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The City’s Capital Improvement Program (CIP) calls for the construction of Project No. 1614: Traffic Signal Installation at the intersection of Del Amo Boulevard and Stamps Drive. Del Amo Boulevard is a roadway that provides east-west access to the City, classified as a major highway with three travel lanes in each direction, and approximately 88 feet wide. The south leg of Stamps Drive is currently under construction and planned to be a collector street. The north leg is an access point to Evolve Apartment Homes. The intersection of Del Amo Boulevard and Stamps Drive is uncontrolled on the east and westbound Del Amo Boulevard approaches while stop-controlled on the north and southbound Stamps Avenue approaches.
On January 4, 2022, the City Council approved the PS&E and authorized staff to advertise the work and call for bids. The project was advertised from February 2022 to March 17, 2022. The Invitation for Bids instructed potential bidders that in order for their bids to be responsive, bids for this project must be presented taking into account the requirements of the PLA and required that bidders submit an executed Letter of Assent.
On March 17, 2022, eight bids were received electronically on Planet Bids and opened by the City Clerk as listed below.
|
No. |
Bidder |
Place of Business |
Bid Amount |
|
1 |
Crosstown Electrical & Data, Inc. |
Irwindale, CA |
$421,973.00 |
|
2 |
Baker Electric, Inc. |
Escondido, CA |
$433,485.00 |
|
3 |
California Professional Engineering, Inc. |
La Puente, CA |
$461,064.00 |
|
4 |
Elecnor Belco Electric, Inc. |
Chino, CA |
$464,464.00 |
|
5 |
Select Electric, Inc. |
Vista, CA |
$464,646.00 |
|
6 |
International Line Builders, Inc. |
Corona, CA |
$474,348.00 |
|
7 |
Alfaro Communications Construction, Inc. |
Compton, CA |
$479,500.00 |
|
8 |
Comet Electric, Inc. |
Chatsworth, CA |
$654,034.00 |
In reviewing the bid documents submitted by Bidder No. 1, Crosstown, it was determined that Crosstown’s bid was responsive with all the required bid documents provided including the PLA Letter of Assent. Crosstown is a bona fide contractor licensed in the State of California and is registered with the Department of Industrial Relations. The bid bond, in the amount of 10% of the total bid, as supplied by Fidelity and Deposit Company of Maryland is in order and was submitted with the bid. Crosstown indicated that they will self-perform 94.75% of the contract work that exceeds the minimum percentage required by the project specifications. All the subcontractor’s licenses listed in the bid are in good standing and on “active” status. In addition, Crosstown has completed similar projects in nearby jurisdictions in the past, all in a satisfactory manner.
Pursuant to Carson Municipal Code Section 2610, a notice of intent to award was sent to all actual bidders by email on March 22, 2022 stating the city’s intent to award a construction contract to Crosstown. The notice also stated that protest must comply with the requirements of the Carson Municipal Code Section 2613. No protests were received within the allotted time frame nor as of the date of this report.
Staff, therefore, recommends the award of a construction contract to the lowest responsive and responsible bidder Crosstown Electrical & Data, Inc. with a bid in the amount of $421,973.00 (Exhibit No. 3).
The accomplished and anticipated timeline for this project is as follows:
|
Preparation of Plans, Specifications, and Estimates |
Completed |
|
Advertise Notice Inviting Bids |
Completed |
|
Award of Construction Contract |
April 2022 |
|
Contract Execution |
May 2022 |
|
PO Issuance |
June 2022 |
|
Start of Construction |
July 2022 |
|
Completion of Construction |
January 2023 |
|
Project Close-Out |
February 2023 |
V. FISCAL IMPACT
The construction bid amount submitted by the lowest responsible responsive bidder is $421,973.00. A construction contingency of 15% amounting to $63,295.95 is recommended for this project. The total funds needed to complete this project is $485,268.95. Funds for Project 1614 were approved in the 5-year CIP for FY 2021/22 budget in the traffic signal maintenance account, but the projects is eligible to be funded by Development Impact Fees (DIF); therefore, if the project is awarded, the budget of $485,268.95 should be appropriated from the Development Impact Fee (DIF) fund balance to account no. 289-80-820-904-8023 as specified in Resolution No. 22-049. This DIF fee was paid by the Evolve project, with the traffic signal being identified as a priority.
VI. EXHIBITS
1. Location Map. (pg. 5)
2. Resolution No. 22-049 (pgs. 6-7)
3. Contract Documents Template (pgs. 8-47)
Prepared by: Gilbert Marquez, P.E., City Engineer & Ryan Kim, P.E., Traffic Engineer