Report to Mayor and City Council
Tuesday, April 19, 2022
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF THE AMENDMENT TO THE PURCHASE ORDERS OF DAVE BANG ASSOCIATES, INC. AND MIRACLE PLAYGROUND SALES FOR PLAYGROUND AND OUTDOOR WORK OUT EQUIPMENT (CITY COUNCIL).
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I. SUMMARY
City Council approval is requested to authorize the Purchasing Department to appropriate additional funds to the blanket purchase order agreement for Dave Bang Associates, Inc. (Dave Bang) & Miracle Playground Sales (Miracle). A majority of Carson’s playground and workout equipment consists of equipment furnished by these vendors. The City has a purchase order with Dave Bang totaling $1,014.30 and a purchase order with Miracle totaling $10,000.00. Both need to be increased by an additional $60,000.00 each, to pay for repairs and replacement of equipment. This equipment is only available from Dave Bang and Miracle because the parts are unique to the existing equipment. Therefore, the equipment will need to be sole sourced as permitted under Section 2611(e) of the CMC. The additional purchases will bring the total POs to $61,014.30 for Dave Bang and $70,000 for Miracle.
Because the additional purchases exceed the City Manager’s expenditure authority of $25,000, the City Council is being asked to authorize the Purchasing Department to amend the two purchase orders for playground and workout equipment to Dave Bang & Miracle.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE the bidding requirements of the Carson Municipal Code (CMC) pursuant to Carson Municipal Code Section 2611(e) (sole source purchasing).
2. AUTHORIZE the Purchasing Division to amend PO #22201166 for Dave Bang Associates, Inc. for a total amount not to exceed $61,014.30.
3. AUTHORIZE the Purchasing Division to amend PO #22200592 for Miracle Playground Sales for a total amount not to exceed $70,000.
1.
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III. ALTERNATIVES
1. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Dave Bang Associates, Inc.
The City of Carson maintains 12 full-size parks and 4 mini parks on 148 acres of parkland, each with their own playground and workout equipment which require routine maintenance, repair, and sometimes total replacement. Dave Bang is one of the City’s two primary vendors for playground and workout equipment in our parks. Dave Bang equipment accounts for 60% of the City’s park playground and outdoor workout equipment. Such equipment includes handles, curved balance beams, wide glide slides, thread locking adhesives, plank-to-deck infills, offset centerline clamps, and much more; the parks that will be using Dave Bang equipment include, but are not limited to, Carson Park, Calas Park, Mills Park, Foisia Park, Hemingway Park, Anderson Park, Dominguez Park and Del Amo Park.
The City has a current blanket purchase order with Dave Bang with a balance totaling $1,014.30. The original purchase order amount was $1,014.30. With this amendment the new total balance is $61,014.30.
Miracle Recreation Equipment Company
Miracle Recreation is the other primary vendor for playground and workout equipment in our parks; playground and workout equipment from Miracle Recreation accounts for 40% of the City’s park equipment. Such equipment includes deck steps, stainless steel slides, honeycomb climber deck brackets, spiral slides, crawl tubes, slide hoods, and much more; the parks that will be using Miracle equipment include, but are not limited to, Carson Park, Anderson Park, Perry Park, Dolphin Park and Veterans Park.
The City has a current blanket purchase order with Miracle Recreation with a balance totaling $10,000. The original purchase order amount was $10,000. With this amendment the new total balance is $70,000.
General Discussion
A majority of Carson’s playground and workout equipment is furnished by Dave Bang and Miracle. Staff is requesting increasing these amounts by an additional $60,000 each, to pay for repairs and replacement of equipment that needs to be replaced for safety reasons. The additional purchases will bring the totals to $61,014.30 for Dave Bang and $70,000.00 for Miracle.
Procurement
Section 2611(e) of the CMC allows City to dispense with competitive bidding processes by use of the sole source exemption if the City Manager finds that the materials, supplies, equipment, or services are unique because of their quality, durability, availability, or fitness for a particular use and are available only from one (1) source, or, if available from more than one (1) source, can be purchased from the manufacturer or service provider for a lower price. The equipment to be purchased is only available from Dave Bang and Miracle because the parts are unique to the existing equipment; accordingly, these need to be sole sourced as permitted under Section 2611(e) of the CMC.
Because the cost of such procurement exceeds $25,000, the City Council’s approval shall be required under CMC Section 2606.
Section 2605(b)(ii) of the CMC requires City to enter into a contract for purchases of any personal property, including materials, supplies and equipment, of $25,000 or more over a fiscal year, unless the City Manager (as Purchasing Manager) waives this requirement. The City Manager has waived such contract requirement for both Dave Bang and Miracle.
V. FISCAL IMPACT
There is no impact to the general fund. This is not a request for additional funds; the amounts have been appropriated and the amounts requested for the blanket purchase order amendments will be funded from account 101-80-840-102-6004
VI. EXHIBITS
1. Exhibit No.1 - Letter from Dave Bang Assoc. Inc.
2. Exhibit No. 2 - Letter form Miracle Playground Sales
3. Exhibit No.3 - Playground Equipment Item List
Prepared by: Modesto Bolaños, Facilities Maintenance Supervisor and Ariel De La Paz, Landscape and Building Maintenance Superintendent