Report to Mayor and City Council
Tuesday, April 05, 2022
Consent
SUBJECT:
Title
CONSIDER APPROVING THE PURCHASE OF TRASH RECEPTACLES FROM TOLAR MANUFACTURING COMPANY, INC. AT A DO-NOT-EXCEED TOTAL COST OF $75,577.95 (CITY COUNCIL)
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I. SUMMARY
The City provides fixed-route bus service through Long Beach Transit and the Carson Circuit. As part of these services, the City also maintains bus stops along each route. Due to their constant exposure to outdoor elements, the City’s bust stop trash receptacles have aged considerably, with visible signs of wear and tear. Additionally, the lack of a lockable lid cover can lead to undesirable spillage of excess trash.
On March 10, 2022, staff issued an Invitation for Bids (IFB) for the purchase of 90 trash receptacles. Responses to the solicitation were submitted by the following:
|
Busch Systems International, Inc. |
$ 49,634.10 |
|
Tolar Manufacturing Company, Inc. |
$ 71,979.30 |
|
Avalon Amenities, Inc. |
$143,578.80 |
Tolar Manufacturing Company, Inc. (Tolar) was selected as the lowest responsive and responsible bidder, with a total bid amount of $71,979.30 (Exhibit No. 1; IFB 22-12 bids). Although Busch Systems International, Inc. came in lower than Tolar, the vendor proposed a model with specifications that did not align with those prescribed in the solicitation (e.g. lack of lockable hinged cover, steel-body with powder-coated finished, pedestal mount, and more).
For any unforeseen expenditures, an additional appropriation of $3,598.97 (5%) is requested as contingency. Staff is requesting the City Council award a purchase order to Tolar at a do-not-exceed cost of $75,578.27.
II. RECOMMENDATION
Recommendation
AWARD and APPROVE a purchase order agreement with Tolar Manufacturing Company, Inc. for 90 trash receptacles at a do-not-exceed cost of $75,578.27.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The City provides fixed-route bus service through Long Beach Transit and the Carson Circuit. As part of these services, the City also maintains bus stops along each route. Due to their constant exposure to outdoor elements, the City’s bus stop trash receptacles have aged considerably, with visible signs of wear and tear. Additionally, the lack of a lockable lid cover can lead to undesirable spillage of excess trash.
On March 10, 2022, staff issued an Invitation for Bids (IFB) for the purchase of 90 trash receptacles. Responses to the solicitation were submitted by the following:
|
Busch Systems International, Inc. |
$ 49,634.10 |
|
Tolar Manufacturing Company, Inc. |
$ 71,979.30 |
|
Avalon Amenities, Inc. |
$143,578.80 |
Tolar Manufacturing Company, Inc. (Tolar) was selected as the lowest responsive and responsible bidder, with a total bid amount of $71,979.30. Although Busch Systems International, Inc. came in lower than Tolar, the vendor proposed a model with specifications that did not align with those prescribed in the solicitation.
Based in Corona, CA, Tolar has over 30 years of specialized industry experience, with public transit agencies nationwide utilizing the firm for their transit furniture needs. Notable customers include LA Metro, and the cities of Torrance, Riverside, San Diego and more.
Tolar met all design specifications requested in the solicitation (Exhibit No. 2; Model 35708 drawing). Key features include a hinged lockable lid, 4” pedestal mount off the ground surface, plastic interior liner insert, rain-deflecting bonnet, and more.
For any unforeseen expenditures, an additional appropriation of $3,598.97 (5%) is requested as contingency. Staff is requesting the City Council award a purchase order to Tolar at a do-not-exceed cost of $75,578.27.
Should the City Council approve the recommendation, the new trash receptacles will be installed at all major bus stops throughout the City. The City’s contractor for bus stop maintenance (Goodwill) will service these receptacles daily Monday through Friday.
V. FISCAL IMPACT
None. Funds for this procurement were included in the Fiscal Year 2021-22 budget in the Proposition C account no. 219-90-940-180-6009.
VI. EXHIBITS
1. IFB 22-12 bids (pgs. 4-7).
2. Model 35708 drawing (pg 8).
Prepared by: Jason Jo, Transportation Supervisor