Report to Mayor and City Council
Tuesday, March 15, 2022
Consent
SUBJECT:
Title
CONSIDER APPROVAL TO AMEND BLANKET PURCHASE ORDER FOR CRAFCO INCORPORATED IN THE AMOUNT OF $20,000
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I. SUMMARY
City Council approval is requested to authorize the Purchasing Department to appropriate additional funds to the blanket purchase order agreement for Crafco Incorporated ("Crafco"). The City has a current blanket purchase order with Crafco totaling $24,999 obtained by way of a Sourcewell cooperative purchasing program and needs to increase the amount by an additional $20,000, which will exceed the City Manager's expenditure authority of $25,000.
With the purchase of new equipment, the Right of Way crews have completed significantly more pavement work, necessitating additional pavement related purchases to complete the year.
Public Works is requesting City Council to amend the existing purchase order of Crafco for rubberized materials for City staff to continue the maintenance and preservation of the City's streets.
II. RECOMMENDATION
Recommendation
AUTHORIZE the Purchasing Division to amend PO #22200347 for Crafco Incorporated for an amount not to exceed $44,999.
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III. ALTERNATIVES
1. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Section 2611(g) of the City's Municipal Code allows City to procure materials, services, supplies, and equipment though cooperative purchasing programs as an exception to the City's bidding requirement provided that certain conditions are met.
Sourcewell is a contracting agency established to allow participating municipal agencies to reduce the cost of procurement by leveraging the benefits of contract purchasing. Through solicitations, Sourcewell contracts bring considerable value and efficiencies to members through nationally leveraged contracted suppliers with access to the highest quality products and brands. Each solicitation and RFP contain language which includes all qualified customers i...
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