Report to Mayor and City Council
March 15, 2022
Consent
SUBJECT:
Title
CONSIDER A PROFESSIONAL SERVICES AGREEMENT WITH GHD FOR THE DEVELOPMENT OF COMPREHENSIVE ASSET MANAGEMENT PROGRAM AND APPROVAL OF RESOLUTION NO. 22-033 "A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2021-22 BUDGET IN THE GENERAL FUND"
Body
I. SUMMARY
On December 21, 2021, the Public Works Department released a Request for Proposal (RFP) 21-041 for the development of a Comprehensive Asset Management Program. This Program will improve and enhance the City's scheduled project designs, operations, maintenance, and compliance reporting efforts related to its physical assets. Further, it will provide accurate data to enable City to make informed decisions on where to allocate funding for improvement projects.
The RFP was advertised on Planet Bids. Seven firms (Cambridge Systematics; Cultivate Geospatial; HR Green; Facility Engineering Associates; Kitchell, CEM and JFC Associates; GHD Advisory; and, MASS Group) attended the pre-proposal meeting, but only one firm submitted a proposal. GHD was the only firm that submitted a proposal and it was opened by the City Clerk on January 13, 2022; the proposal submitted meets the needs of the City (Exhibit No.1).
This effort will assist the Public Works Department in providing an analysis of all City-owned assets and rank them based on required improvements. Also, it will assist the City by providing effective maintenance and inspection cycles of City-owned facilities and streamline efforts in collecting data to reduce risk, prevent failures, and maximize staff labor.
Staff is recommending the approval of a two-year contract with GHD to develop a Comprehensive Asset Management Program for a not-to-exceed amount of $853,968.00 (Exhibit No. 2).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE a Professional Services Agreement with GHD for the development of a Comprehensive Asset Management P...
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