Report to Mayor and City Council
Tuesday, March 15, 2022
Consent
SUBJECT:
Title
CONSIDER AMENDMENT TO BLANKET PURCHASE ORDER WITH VULCAN MATERIALS COMPANY IN THE AMOUNT OF $60,000
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I. SUMMARY
City Council approval is requested to authorize the Purchasing Department to appropriate additional funds to the blanket purchase order agreement, PO #22200449, for Vulcan Materials Company, "Vulcan."
With the purchase of new equipment, the Right of Way crews have completed significantly more pavement work, necessitating additional pavement-related purchases to complete the year. This represents a significant improvement in productivity over previous years.
Because Vulcan is the only vendor close enough to the City of Carson to provide needed asphalt hot mix materials without cooling, the City Council is being asked to approve amendment of an existing purchase order with Vulcan in the amount of $60,000 and waive the bidding requirements for this existing vendor under the sole source exception.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AUTHORIZE the Purchasing Division to amend PO #22200449 for Vulcan to an amount not to exceed $84,999;
2. WAIVE the bidding requirement utilizing the sole source exception under Section 2611(e) of the CMC.
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III. ALTERNATIVES
1. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The City's Purchasing Ordinance, Section 2611(e), "Sole Source Purchasing," provides that the "City Manager may dispense with this Chapter's bidding requirements if he or she finds that the materials, supplies, equipment, or services are unique because of their quality, durability, availability, or fitness for a particular use and are available only from one (1) source, or, if available from more than one (1) source, can be purchased from the manufacturer or service provider for a lower price. If the cost of such sole source purchasing is $25,000 or greater, then the City Council's approval s...
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