Report to Mayor and City Council
Tuesday, February 01, 2022
Consent
SUBJECT:
Title
CONSIDER AWARDING A CONTRACT TO BIG ANDY'S TROPHIES & PLAQUES AND TO GBROS, INC. FOR ON-CALL PURCHASE OF TROPHIES, PLAQUES, AND MEDALS AS NEEDED (CITY COUNCIL)
Body
I. SUMMARY
The Community Services Department recently completed a Request for Proposal (RFP) 21-044 process for on-call vendors to provide awards, including trophies, plaques, and medals, for City of Carson-operated youth sports programs conducted at all city park and recreation facilities, which consists of 12 parks and 2 fitness facilities.
Staff is recommending the approval of a three-year on-call contract service agreement (with two one-year City options to extend thereafter) pursuant to the RFP, with (1) Big Andy's Trophies & Plaques for an amount not to exceed $30,000 annually and (2) GBros Inc. for an amount not to exceed $30,000 annually over the course of the three-year contract.
If the recommendation is approved by City Council, the previously approved budget expenditure allocations will be distributed among the two vendors in Purchase Orders for future fiscal year budgets in Community Services. The contract amounts will allow flexibility, contingent upon which vendors are selected to purchase awards from during the sports season. Furthermore, the registration fees collected from the Youth Sports programs will fully reimburse the City within the fiscal year; with the increased revenue fully offsetting the anticipated expenditure for these tasks.
II. RECOMMENDATION
Recommendation
1. WAIVE any irregularities in the proposals received, pursuant to CMC 2611(b)(4); and
2. AWARD and APPROVE a three-year on-call contract services agreement, with two (2) one-year extensions at the City's discretion, to BIG ANDY'S TROPHIES & PLAQUES, for the provision of youth sports trophies, plaques, and medals, at a not-to-exceed contract sum of $90,000.00 for the initial three-year contract term (Exhibit 4); and
3. AW...
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