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File #: 2021-911    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 11/17/2021 In control: City Council
On agenda: 12/7/2021 Final action:
Title: CONSIDER APPROVAL TO AMEND BLANKET PURCHASE ORDERS FOR ROBERTSON'S READY MIX, LTD., AND ROADLINE PRODUCTS, INC.,
Attachments: 1. Staff Report, 2. Staff Report
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, December 07, 2021
Consent


SUBJECT:
Title
CONSIDER APPROVAL TO AMEND BLANKET PURCHASE ORDERS FOR ROBERTSON'S READY MIX, LTD., AND ROADLINE PRODUCTS, INC.,

Body
I. SUMMARY

City Council approval is requested to authorize the Purchasing Department to appropriate additional funds to the blanket purchase order agreement for Robertson's Ready Mix, Ltd., and Roadline Products, Inc
With the focus on sidewalk work by the Right of Way crews this fiscal year, more concrete work was completed than was originally budgeted during the annual budgeting process. Because much of the asphalt work was contracted out this year, the City's operations and maintenance crews have completed significantly more sidewalk work, necessitating additional concrete purchases to complete the year. Other expenditures are related to curb paint and sign-making materials.
Because the request is to amend purchase orders of existing vendors, Public Works is requesting City Council to waive the bidding requirements for these existing vendors.

II. RECOMMENDATION
Recommendation

TAKE the following actions:
1. AUTHORIZE the Purchasing Division to amend PO #22200095 for Robertson's Ready Mix, Ltd. not to exceed $95,000.00 as defined by Purchasing Ordinance 17-1609, Section 2611 (e).
2. AUTHORIZE the Purchasing Division to amend PO #22200309 for Roadline Products, Inc. not to exceed $96,995.00.



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III. ALTERNATIVES

TAKE another action the City Council deems appropriate.

IV. BACKGROUND

As defined by Purchasing Ordinance 17-1609, Section 2611 (e), "Sole Source Purchasing," the City Manager may dispense with this Chapter's bidding requirements if he or she finds that the materials, supplies, equipment, or services are unique because of their quality, durability, availability, or fitness for a particular use and are available only from one (1) source, or, if available from more than one (1) source, can be purchased from the manufacturer or service...

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