Share to Facebook Share to Twitter Bookmark and Share
File #: 2021-815    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 10/14/2021 In control: City Council
On agenda: 12/7/2021 Final action:
Title: CONSIDER AWARDING A CONTRACT SERVICES AGREEMENT TO BOB AUERBACH PHOTOGRAPHY FOR ON-CALL YOUTH SPORTS PHOTOGRAPHY SERVICES (CITY COUNCIL
Attachments: 1. RFP 21-043 Bid Register, 2. RFP 21-043 YS Photography, 3. Bob Auerbach Bid Proposal RFP 21-043, 4. Bob Auerbach Photography Contract
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.
Report to Mayor and City Council
Tuesday, December 07, 2021
Consent


SUBJECT:
Title
CONSIDER AWARDING A CONTRACT SERVICES AGREEMENT TO BOB AUERBACH PHOTOGRAPHY FOR ON-CALL YOUTH SPORTS PHOTOGRAPHY SERVICES (CITY COUNCIL

Body
I. SUMMARY

The Community Services Department recently completed a Request for Proposals (RFP) 21-043 to select a vendor to provide photography services for youth sports, including but not limited to baseball, softball, flag football, soccer, basketball, cheer, and track. (Exhibit 1-3).
Pursuant to the RFP, staff is requesting the award and approval of a three-year agreement with Bob Auerbach Photography in an amount not to exceed $141,000 over the initial three-year term of the contract; with two one-year City options to extend the term thereafter at a not-to-exceed amount of $47,000 per one-year extension term.



II. RECOMMENDATION
Recommendation

1. WAIVE any irregularities in the proposal received, pursuant to CMC 2611(b)(4); and
2. AWARD and APPROVE a three-year on-call contract services agreement, with two (2) one-year extensions at the City's discretion, to BOB AUERBACH PHOTOGRAPHY for the provision of youth sports photography services, at a not-to-exceed contract sum of $141,000.00 for the initial three-year contract term (Exhibit No. 4; the "Agreement"); and
3. AUTHORIZE the Mayor to execute the Agreement, following approval as to form by the City Attorney.

Body
III. ALTERNATIVES

1. REJECT all bids/proposals and DIRECT staff to initiate a new RFP Process.
2. TAKE another action the City Council deems appropriate.


IV. BACKGROUND

The City of Carson's Youth Sports program offers many opportunities for young people to participate in organized team sports. Current offerings include baseball, softball, basketball, flag football, and soccer, with different divisions within each sport. Games are scheduled during specific optimum "seasons," and played at most of the City's 12 parks. In addition, track and field is also off...

Click here for full text