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File #: 2021-814    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 10/14/2021 In control: City Council
On agenda: 12/7/2021 Final action:
Title: CONSIDER AWARDING A CONTRACT TO AMERICAN SOCCER COMPANY INC., NEXGEN SALES, AND PROTIME SPORTS FOR ON-CALL PURCHASE OF YOUTH SPORTS UNIFORMS AS NEEDED (CITY COUNCIL)
Attachments: 1. RFP 21-042 Bid Register, 2. RFP 21-042 Youth Sports Uniforms, 3. Youth Sports Bids Comparison, 4. AMERICAN SOCCER COMPANY BID PROPOSAL RFP-21-042, 5. NEXGEN BID PROPOSAL RFP 21-042, 6. PROTIME SPORTS INC BID PROPOSAL RFP 21-042, 7. ASC Contract, 8. NexGen Contract, 9. ProTime Sports Contract
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, December 07, 2021
Consent


SUBJECT:
Title
CONSIDER AWARDING A CONTRACT TO AMERICAN SOCCER COMPANY INC., NEXGEN SALES, AND PROTIME SPORTS FOR ON-CALL PURCHASE OF YOUTH SPORTS UNIFORMS AS NEEDED (CITY COUNCIL)

Body
I. SUMMARY

The Community Services Department recently completed a Request for Proposal (RFP) 21-042 process to recommend vendors that can furnish youth sports uniforms for baseball, softball, flag football, soccer, basketball and track.
Staff is recommending the approval of three-year on-call contract service agreements (with two one-year City options to extend thereafter) pursuant to the RFP, with (1) American Soccer Company Inc. for an amount not to exceed $200,000 annually, (2) NexGen Sales for an amount not to exceed $150,000 annually and (3) ProTime Sports for an amount not to exceed $150,000 annually over the course of the three-year contract. Staff has recommended a higher not to exceed contract amount for American Soccer Company as the vendor has wider variety of uniform options for multiple sports. Staff anticipates that the park Volunteer Associations may select this vendor's uniforms more frequently than the others.
If the recommendation is approved by City Council, the previously approved budget expenditure allocations will be distributed among the three vendors in Purchase Orders for future fiscal year budgets in Community Services. The contract amounts will allow flexibility, contingent upon which vendors are selected to purchase uniforms from during the sports season. Furthermore, the registration fees collected from the Youth Sports programs will fully reimburse the City within the fiscal year; with the increased revenue fully offsetting the anticipated expenditure for these tasks.

II. RECOMMENDATION
Recommendation

1. WAIVE any irregularities in the proposals received, pursuant to CMC 2611(b)(4); and
2. AWARD and APPROVE a three-year on-call contract services agreement, with two (2) on...

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