Report to Mayor and City Council
Tuesday, November 16, 2021
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 3 TO THE AGREEMENT (18-097) WITH WEST COAST ARBORIST, INC., FOR TREE MAINTENANCE SERVICES TO THE CITY AND CONSIDER RESOLUTION NO. NO. 21-156, AMENDING THE FISCAL YEAR 2021-22 BUDGET IN THE AMOUNT OF $750,000 (CITY COUNCIL).
Body
I. SUMMARY
On December 5, 2017, a Request for Proposals (RFP) notice was published to solicit qualified firms for tree maintenance services. A total of three firms responded and submitted their proposals, which were opened on January 8, 2018. After review and evaluation of the proposals, it was determined that West Coast Arborists, Inc. was the most qualified to provide tree maintenance services to the City.
As part of the contract, three one-year extensions were allowed with Council's approval. The contract had been twice amended, first to add a Tree Planting Project and the second time to extend the contract for two additional months thereby extending the expiration date to November 30, 2021. Now, staff is requesting that the contract be extended for (1) one additional year from December 1, 2021 through December 31, 2022 at an additional cost of $656,588.03 bringing the increased contract sum to $2,796,204.09, to allow contractor to continue meeting supplemental tree service requests for Carson residents and businesses as the City makes a concerted push to catch up on tree maintenance needs that have fallen behind over the past several years.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 3 to the Agreement for Contract Services by and between the City of Carson and West Coast Arborists, Inc. to increase the contract sum by $656,588.03 for one additional year to provide tree maintenance services such that the total cost of the Contract Agreement does not exceed $2,796,204.09.
2. AUTHORIZE a contingency, if necessary, in the amount of $91,922.32 (14%) for change orders ...
Click here for full text