Report to Mayor and City Council
Tuesday, October 05, 2021
Consent
SUBJECT:
Title
CONSIDER APPROVING A PURCHASING AND MAINTENANCE SERVICES AGREEMENT WITH MISSION CRITICAL INFORMATION SYSTEMS INC. (MCIS) FOR INTEROPERABLE PUBLIC SAFETY RADIO SYSTEM, BDA AND MAINTENANCE SERVICE.
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I. SUMMARY
The City entered into a cooperative purchasing agreement with JVCKenwood, Power Prooducts and Motorola Solutions for public safety communications equipment (radios) on June 1, 2021. To complete the programming and installation of additional equipment as well as to establish a maintenance services agreement, a Request for Proposals (RFP) was issued. Mission Critical Information Systems (MCIS) Inc. submitted the sole proposal to the RFP and received a satisfactory rating by the City’s evaluation panel. Staff recommends entering into a purchase agreement and a 5-year maintenance services agreement with MCIS.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE the award of purchase order contract with MCIS for a Public Safety Interoperabilty Radio Solution and Carson City Hall Bi-Directional Amplifier Project for $133,525.18 and a 5-year maintenance services agreement for $79,550.00.
2. AUTHORIZE the Mayor to execute the agreement, following approval as to form by the City Attorney.
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III. ALTERNATIVES
1. TAKE any other action the City Council deems appropriate that is consistent with the requirements of law.
IV. BACKGROUND
In 2012, the federal government passed the Middle-Class Tax Relief and Job Creation Act of 2012, which included a section related to public safety radio communications and mandated that by 2023, public safety agencies would have to abandon the UHF frequency spectrum currently used and move to a different spectrum.
The City of Carson UHF radio system that supports public safety and public works will begin transitioning to the Los Angeles Regional Interoperability Communication System (LA-RICS) in 2021-2022. This will allow communication compatibility between city partners such as the Sheriff’s Department, Fire Department and CSU Dominguez Hills.
City Council funded the purchase of 10 NX 5800K and 110 NX 5300K2 radios on June 1, 2021. This project funds the remaining phase of radio programming and additional equipment to enable the transition to LA-RICS as well as a five-year maintenance contract.
In July 2021, the City issued a Request for Proposals (RFP) for a Safety Interoperability Radio Solution, Carson City Hall Bi-Directional Amplifier Project and a 5-year maintenance services agreement for associated radio equipment. The Safety Interoperability Radio Solution included radio equipment for Carson’s primary Emergency Operations Center (EOC) at City Hall and the alternate EOC at the Corporate Yard as well as programming and installation services for radios purchased during Phase 1. The Bi-Directional Amplifier Project includes equipment and installation to ensure radio coverage throughout City Hall especially in basement locations for Public Safety personnel. The 5-year maintenance services agreements cover all equipment being utilized for the Carson Public Safety Radio System.
The proposals were evaluated based on four factors: compliance with proposal requirements, qualification and experience, cost and client reference list/past performance.
The City received one proposal from MCIS Inc. that received an average rating of 87.7 from the RFP evaluation panel. The vendor indicated experience with the LA-RICS and a client reference list which includes the County of Los Angeles, the Los Angeles Dodgers and Tustin Unified School District.
V. FISCAL IMPACT
If the City Council approves staff’s recommendations, there will be no fiscal impact for FY 2021.
VI. EXHIBITS
1. Bid Register (pg.4)
2. Bid Submission (pgs.5-11)
3. RFP (pgs.12-53)
4. Proposed Contract with MCIS (pgs.54-100)
Prepared by: Raymond Cheung, Emergency Services Manager