Report to Mayor and City Council
Tuesday, August 03, 2021
Discussion
SUBJECT:
Title
CONSIDER APPROVING CONTRACT AMENDMENT NO. 3 TO CHOURA VENUE SERVICES TO PROVIDE EXCLUSIVE CATERING SERVICES AT THE CONGRESSWOMAN JUANITA MILLENDER-MCDONALD COMMUNITY CENTER FOR THE PERIOD OF JULY 6, 2021 THROUGH DECEMBER 31, 2021 (CITY COUNCIL)
Body
I. SUMMARY
On December 6, 2011 the City Council approved a five-year contract with Choura Venue Services (Caterer or Choura) to provide exclusive catering services at the Congresswoman Juanita Millender-McDonald Community Center. The contract duration began on January 1, 2012 and ended on December 31, 2016. On November 4, 2015 the City and Caterer entered into Amendment No. 1 to the agreement, extending the term of the agreement for an additional five years, from January 1, 2017 to December 31, 2021. Amendment No. 1 erroneously stated that the five-year term extension would conclude on December 31, 2022, which was a miscalculation and would have represented a six-year extension, which was not the parties' intent. On November 1, 2018, the City and Caterer entered into Amendment No. 2 to the agreement, adding a new Section 24, whereby the City engaged the Caterer to perform via 3rd party, services related to decorating the Civic Center for the 2018-2019 holiday season.
Staff is now requesting that City Council consider approving contract Amendment No. 3, which corrects and aligns the agreement end date to December 31, 2021, as well as other adjustments as requested by contractor.
Amendment No. 3 has the following changes:
* Choura Venue Services refund policy mirrors the City's refund policy for reservations for use of Center facilities
* Choura must respond promptly to all complaints from patrons and make best efforts to resolve within thirty days
* Minimum monthly rent requirement of $11,000.00 is removed for the period beginning from the March 2020 shutdown of the Center through to the end of the contract on December 31, 2...
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