Report to Mayor and City Council
Tuesday, August 03, 2021
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF AMENDMENT TO CONTRACT SERVICES AGREEMENT WITH MEDIASTAR, INC. FOR AUDIO VIDEO (A/V) SERVICES FOR THE CITY COUNCIL CHAMBERS AND FOR UPGRADE OF COUNCIL CHAMBERS TO ALLOW SOCIAL DISTANCING IN LIGHT OF COVID-19 (CITY COUNCIL)
Body
I. SUMMARY
On March 2, 2021, the City Council approved a two-year Contract Services Agreement with Mediastar, Inc. for audio/video services to allow smooth operation of live City Council meetings and other live broadcasted City meetings, and to deliver high quality content to the public access channel, social media, and Internet. The contract requires Mediastar, Inc. to provide onsite operational, maintenance, and on-call support services, provide on-call services for remote support of the City's AV services for all broadcasted City meetings (if needed), and to address unforeseen repair issues that may be encountered during the contract period starting April 1, 2021.
Since April 1, 2021, the number of City meetings has exceeded expectations, and now staff is requesting City Council to increase the contract sum by an additional $40,000 from the original contract sum of $130,400. Additionally, the Council Chambers need to be upgraded to accommodate social distancing needed for physical in-person meetings once City meetings go back to in-person meetings after September 30, 2021 per the Governor's Executive Order N-08-21 issued June 11, 2021. Per City Council Resolution No. 20-053, City's bidding requirements have been suspended as reasonably necessary to address effects of COVID-19, thereby permitting the additional scope of work to be awarded to Mediastar, Inc. The additional work, which will include such work as installing additional cameras, relocating monitors and voting buttons to new seating areas, audio upgrade work, wire repair, and relocating existing cameras to ensure all Council Members are seen during live broadca...
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